Receptionist and Administrative Assistant at Aldrich CPAs & Advisors LLP

Lake Oswego, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

28.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Greeting, Call Answering, Reception Area Maintenance, Meeting Coordination, Mail Management, Facilities Coordination, Office Supply Management, Administrative Support, Client Service, Professional Communication, Attention To Detail, Microsoft Office 365, Confidentiality

Industry

Description

Description At Aldrich, first impressions matter. We’re seeking a personable, detail-oriented Administrative Assistant to be the face of our Lake Oswego office. This full-time, in-person position plays a critical role in creating a warm, professional, and seamless experience for our clients—many of whom are high-net-worth individuals who expect excellence. If you're someone who thrives on organization, takes pride in appearance and service, and anticipates client needs before they arise, you’ll feel right at home here. As the first point of contact, you’ll provide a polished welcome to every client and visitor while managing front office operations and supporting our team behind the scenes. From coordinating meetings to maintaining a pristine reception space, your efforts will help create a workplace that mirrors the high standards we hold for ourselves as we serve our clients. Requirements You’ll Get a Chance To Greet and assist clients warmly and professionally, ensuring a polished and inviting experience Answer incoming calls and route them appropriately; manage messages when staff are unavailable Maintain the reception area to reflect a high-end, immaculate standard of presentation Schedule and coordinate client meetings, monitor for last-minute changes, and communicate updates to staff Anticipate client and meeting room needs, from ensuring refreshments are available to confirming room readiness Manage incoming/outgoing mail, deliveries, and packages Assist with facilities coordination, technology troubleshooting, and vendor support Maintain and order office supplies, restocking as needed Support ad-hoc administrative tasks for various departments to ensure smooth operations What You Bring to the Team 1–3 years of relevant experience in a front desk, office, or client service support role A service mindset with a personal standard for excellence, especially in client presentation and communication Proficiency with Microsoft Office 365; comfort with platforms like Teams, ShareFile, or scheduling software preferred Strong attention to detail and a proactive, self-directed attitude Ability to maintain professionalism, confidentiality, and composure under pressure Clear communication skills and a welcoming demeanor A sense of ownership and pride in keeping spaces tidy and experiences memorable How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave Professional Development: Access to comprehensive training programs, educational workshops, and career advancement opportunities. Benefits from job-related courses to certifications, ensuring you stay at the forefront of your field For a full summary of our benefit offerings, check out Life at Aldrich at https://aldrichadvisors.com/careers/life-at-aldrich/. Why Aldrich Aldrich is a growth-minded West Coast regional professional services firm with an innovative and entrepreneurial spirit. We are a values-driven firm committed to accountability, agility, collaboration, and respect. Aldrich's leadership philosophy encompasses the firm's clearly defined mission, vision, and values. We exist to improve the lives of our people, our clients, and our communities. Honoring why we exist and our people as our number one priority, Aldrich is committed to providing opportunities to develop the whole person and ensure employees can bring their authentic selves to our shared mission. Aldrich supports individuals’ pursuit of wild success in life and work, and their ability to impact their colleagues, clients, and communities. Aldrich is an equal opportunity employer. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company’s good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role and compensations decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the full time position is $23-$28 per hour. Check out more about Aldrich at https://aldrichadvisors.com/. What You Should Know This position is based in our Lake Oswego, OR office and will be required to be onsite. The role may be structured as full-time or as a part-time position, depending on business needs and candidate availability. Our standard office hours are Monday – Friday, 8 AM – 5 PM, with coverage expected during those hours. Candidates interested in applying for this opportunity must be geographically based in Portland, OR and must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Submit your resume. A cover letter is optional (but appreciated). We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.

Responsibilities

The role involves being the first point of contact, greeting and assisting clients professionally, managing front office operations, and answering/routing incoming calls. Responsibilities also include maintaining the reception area, scheduling meetings, managing mail, and providing general administrative support to various departments.