Summary

The Receptionist & Administrative Assistant provides professional front-office support and administrative assistance to the Vice President of Operations and operational leadership team. This role serves as the primary point of contact for visitors, phone calls, and general office coordination while supporting scheduling, communication, document management, meeting coordination, and day-to-day administrative operations. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

General Description Duties & Responsibilities

• Greet and welcome visitors, employees, and vendors in a professional manner and direct them appropriately
• Answer, screen, and forward incoming phone calls and emails while providing accurate information and assistance
• Maintain a clean, organized, and professional reception area and office environment
• Coordinate food orders, meeting setup, and cleanup as requested
• Receive, sort, and distribute incoming mail, packages, and deliveries
• Maintain office security procedures including visitor logs, badge issuance, and reception desk access control
• Order, track, and maintain office and front desk supplies inventory
• Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations
• Maintain records related to office expenses, administrative documents, and general office operations
• Perform general clerical and administrative duties including filing, copying, scanning, faxing, and data entry
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Qualifications

Preferred Experience

• Previous experience as a receptionist, administrative assistant, front office representative, or similar role preferred.
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Required Education

• High school diploma or General Education Development (GED) is required. Additional certifications in Office Management preferred.
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Required Skills

• Proficient in Microsoft Office Suite and standard office equipment
• Strong written and verbal communication skills with a professional attitude and appearance
• Excellent organizational, multitasking, and time management skills with the ability to prioritize responsibilities
• Demonstrated customer service skills with the ability to remain resourceful, proactive, and professional in a fast-paced environment