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Receptionist and Office Administration (1 Year Contract) at Peak Reinsurance Company Limited
Hong Kong, Hong Kong Island, Hong Kong S.A.R. -
Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Office Administration, Documentation, Record Keeping, Communication, Teamwork, Operational Efficiency, Event Coordination, Contract Management, Secretarial Support, Customer Service, Multinational Experience, Bilingual Communication, Office Supplies Management, Facility Liaison, Renovation Coordination, Administrative Procedures

Industry

Insurance

Description
Job Responsibilities: Responsible for general office administration work to ensure smooth and efficient operation. Documentation and record keeping for office related agreements. Answer all incoming and outgoing phone calls, meeting and greeting visitors in a professional manner. Liaise with service providers for office facilities to ensure good quality and cost efficiency. Order office stationery and office supplies. Assist to arrange welcome and farewell luncheons, office parties, annual dinner, etc. Provide administrative and secretarial support for Board of Directors Meetings. Maintain and review all office related contracts, eg office maintenance service contracts etc. Coordinate office renovation including requests for office furniture and fittings, if required. Maintain office sitting plan, allocating storage space and record keeping for cabinet keys. Responsible for administrative procedures of new comers and exit procedures for leavers in accordance with the respective administrative policy. Minimum 3 to 5 years of relevant experience. Tertiary qualifications/Diploma/Degree Holder. Relevant experience in office administration work, preferably in the Financial Services industry. Effective written and oral communication in English and in Chinese. Fluent in Mandarin is an advantage. Have working experience in multi-national corporations. Ability to work as part of a team, willingness to get involved and to work across disciplines. Ability to suggest changes for improving operational efficiency.
Responsibilities
The receptionist will handle general office administration tasks to ensure smooth operations, including documentation, record keeping, and communication with service providers. They will also coordinate events and provide administrative support for Board meetings.