ABOUT US

Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 56 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 350+ talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

SKILLS & QUALIFICATIONS

• Previous receptionist or administrative experience within a professional services firm (e.g., engineering, architecture, planning) preferred
• Post-secondary education in business, computers, or office management an asset
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize workload effectively
• Ability to handle sensitive information with a high degree of confidentiality
• Strong attention to detail with strong organizational skills
• Exceptional interpersonal and communication skills
• Positive, self-motivated with a service and team-oriented attitude

• Answer general phone and email inquiries, directing inquiries to the appropriate staff members
• Welcome clients, suppliers and visitors in-person in a professional and friendly manner
• Administer and prepare incoming/outgoing mail and courier deliveries for distribution
• Prepare and organize cheque runs
• Arrange and schedule meetings as requested
• Manage the shared staff vacation calendar
• Assist with organizing office events, such as catered lunches and social events
• Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
• Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
• Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
• Liaise with cleaners, building maintenance and other facility contacts
• Participate in and support with health & safety committee responsibilities
• Prepare new hire workstation setups and conduct office tours and team introductions
• Assist in preparing regularly scheduled and ad-hoc reports
• Provide reception and administrative support to staff members and other teams as needed
• Other tasks, errands and projects as assigned for the smooth and efficient running of the office