Receptionist- Arlun Flooring and Design Center [200342] at Flatiron Construction Corp

Sandy, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Processing, Front-Desk Coordination, Administrative Support, Invoice Processing, Data Maintenance, Clerical Duties, Photocopying, Faxing, Filing, Excel Tracking, Phone Etiquette, Scheduling, Inventory Management, Time Management, Organizational Skills, Customer Service

Industry

Construction

Description

Description JOB SUMMARY The Receptionist is the first point of contact for our guests that visit our office and serves as support across multiple departments for data processing. Duties include coordinating front-desk activities, such as distributing correspondence and redirecting phone calls, along with offering administrative support across the organization, and welcoming all guests and people who visit the business. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Process subcontractor above-labor invoices. • Stage and deliver material lines in RFMS after pick ticket dispatch. • Pull and distribute RFMS reports to support the operational team with schedule adherence and job readiness. • Contact homeowners to coordinate warranty inspections with the internal field management team. • Call subcontractors to confirm pre-scheduled jobs one day prior to the scheduled start date. • Support the production coordination team with minor system management, data maintenance, and administrative updates. • Assist with clerical duties such as photocopying, faxing, and filing. • Use Excel to track quantities of transactions processed through the system. • Answer and address incoming phone calls in a timely and polite manner. • Forward calls to the appropriate person and take accurate, complete messages. • Check and distribute faxes. • Greet and direct all guests. • Collect and sort incoming packages and mail. • Place monthly office supply orders and coordinate inventory. • Update calendars and schedule meetings. • Maintain cleanliness and organization of the showroom, breakroom, and showroom restrooms. • Ensure reception desk coverage during absences. • Represent the organization in an ethical and professional manner at all times. SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. • None Requirements EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • HS Diploma or equivalent • Basic math, reading and writing • Time management • Relationship building & maintenance with both internal and external customers • Strong organizational skills • Maintain a neat and well-groomed appearance • Attention to detail • Multi-tasking • Customer service attitude • Microsoft Office Suite - Emphasis on Excel and Word PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Ability to sit at computer monitor for long periods throughout the day. • Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · General working conditions · Monday – Friday 8am - 4pm · Office environment · Fun, fast paced, collaborative environment OUR BENEFITS • Health Insurance (Medical, Prescription, Dental, and Vision) • Life Insurance • Disability Insurance • Paid Holidays and Time Off • 401(k) Plan with company matching Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.

Responsibilities

The Receptionist acts as the initial point of contact, managing front-desk activities like distributing correspondence and redirecting calls, while also providing administrative support across departments, including data processing tasks. Essential duties involve processing invoices, staging material lines in RFMS, coordinating warranty inspections with homeowners, and confirming subcontractor jobs.