Receptionist at Aston Carter

Town of Orangetown, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

21.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Microsoft Excel, Data Entry, Reporting, Scheduling, Visitor Management, Phone Screening, Security Procedures, Catering Coordination, Communication, Office Operations, Professionalism

Industry

Staffing and Recruiting

Description

Receptionist – Front Desk & Administrative Support Are you a people‑oriented professional who thrives in a fast‑paced office environment? Do you enjoy being the go‑to person who keeps operations running smoothly? If you take pride in creating a welcoming first impression and delivering reliable administrative support, this role is perfect for you. We’re seeking a Receptionist who will serve as the face and voice of our organization—greeting visitors, supporting employees, and ensuring our front desk and office run efficiently. This position plays a crucial role in maintaining a polished, professional atmosphere while assisting multiple departments with reporting, scheduling, and administrative tasks. What You’ll Do As our Receptionist, you will: Welcome and check in all visitors, vendors, and employees while ensuring compliance with building access and security procedures. Answer, screen, and route phone calls with professionalism and a helpful attitude. Maintain accurate visitor logs and ensure the lobby area remains tidy, organized, and inviting. Coordinate conference room scheduling, setup, and breakdown—including seating arrangements, technology needs, and supplies. Order lunches, catering, and meeting support services as needed. Prepare and maintain Microsoft Excel reports, including data entry, updates, and basic analysis for multiple departments. Provide administrative assistance and support for ad hoc projects across internal teams. Communicate effectively with colleagues to support seamless daily office operations. Monitor front desk activity to ensure a secure, efficient, and professional environment. Take on additional duties as assigned to support overall office functionality. What You Bring Strong administrative and organizational skills. Proficiency in Microsoft Excel (data entry, tracking, basic reporting). Experience producing administrative reports and supporting multiple departments. 3+ years of administrative experience in a professional setting. Preferred Qualifications College degree (Associate or Bachelor’s). Work Environment Front desk, independent working environment. Schedule: Monday–Friday, 7:30 AM to 4:30 PM (firm hours). Interacts daily with employees, leadership, and external visitors. Job Type & Location This is a Contract to Hire position based out of Blauvelt, NY. Pay and Benefits The pay range for this position is $18.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Blauvelt,NY. Application Deadline This position is anticipated to close on Mar 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Receptionist will serve as the face and voice of the organization by greeting visitors, screening calls, and ensuring the front desk and lobby area are welcoming and organized. Key duties include coordinating conference room logistics, ordering supplies, and providing essential administrative support across multiple departments.