Receptionist at Black Label Services Inc

Fort Collins, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

25.0

Posted On

05 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Customer Service, Office Management, Communication Skills, Organization Skills, Multitasking, Time Management, Administrative Support, Front Office Operations, Vendor Management, Record Keeping, Clerical Duties

Industry

Oil and Gas

Description

Description The receptionist manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. As the first point of contact for our company, the receptionist plays a key role in making a positive impression on our visitors and providing essential support across the organization. • Greet and welcome guests as soon as they arrive at the office. • Direct visitors to the appropriate person and office. • Answer, screen, and forward incoming phone calls. • Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures). • Provide basic and accurate information in person and via phone/email. • Receive, sort, and distribute daily mail and deliveries. • Maintain office security by following safety procedures and controlling access via the reception desk (e.g., monitor logbook, issue visitor badges). • Arrange travel and accommodations. • Ensure all work areas and communal spaces are well-maintained and stocked. • Manage vendor relationships related to office services and supplies. • Keep updated records of office expenses and costs. • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. Requirements QUALIFICATIONS Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and general office software systems. Hands-on experience with office equipment (e.g., fax machines and printers). Professional attitude and appearance. Solid written and verbal communication skills. Ability to be resourceful and proactive when issues arise. Excellent organizational skills. Multitasking and time-management skills, with the ability to prioritize tasks. Customer service attitude. Handles sensitive company information responsibly and ethically. Demonstrates initiative in identifying and resolving administrative issues. EDUCATION, EXPERIENCE, CERTIFICATIONS High school diploma or equivalent; further training in office management is beneficial. Previous experience in a front office handling receptionist responsibility is preferred but not required. PHYSICAL REQUIREMENTS Ability to sit or stand for extended periods. Ability to lift and move up to 25 pounds occasionally (office supplies, materials, etc.).

Responsibilities

The receptionist manages the front desk, greets visitors, and handles incoming communications to ensure a positive first impression. They also provide essential administrative support, including mail distribution, travel arrangements, and office supply management.