POSITION DESCRIPTION:

We are seeking an individual interested in gaining experience in front office/reception services and administrative support on a full-time basis. Prior experience in office work is beneficial but not required.

IDEAL CANDIDATE QUALIFICATIONS:

• Advanced knowledge of Polish and English.
• Punctuality.
• Ability to organize your workstation and demonstrate dynamism in action.
• Skill in prioritizing assigned tasks.
• Strong communication skills
• Initiative in specific areas of the position.
• Meticulousness in completing tasks from start to finish.
• Proficiency in MS Office.
• Stress management skills.

SKILLS:

• English
• Facilities
• Polish

• Managing the company reception: welcoming guests and providing customer service in line with company standards.
• Handling telephone calls (internal and external), emails, and forwarding messages to the appropriate personnel.
• Recording incoming and outgoing correspondence and ensuring proper document circulation within the office.
• Direct cooperation with Office Manager and actively participating in administrative projects.
• Coordinating with courier companies.
• Monitoring and ordering necessary office supplies.
• Collaborating with cleaning services and other suppliers in the administration department.
• Working with the building manager and technical service.
• Maintaining the company’s image: ensuring the aesthetics of the reception desk, conference rooms, and office space.
• Supporting company employees with administrative tasks.
• Assisting in organizing internal and external company meetings.