You will be asked to provide three (3) professional references and the past seven (7) years of education and employment history. The application is 9 steps and typically takes 9-15 minutes.
This description is intended to describe the essential job functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management may, with or without notice, add or change the duties at any time.
Notice to Applicants: All applicants offered employment with Chugachmiut will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation conducted in accordance with Chugachmiut policy and Public Law 101-630. Every offer of employment with Chugachmiut will be made contingent on a background investigation. The nature and extent of the investigation will depend on the job duties of the position for which an offer is made.

Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Chugachmiut’s policy. Information will be reviewed to determine:

• Whether an individual made false statements or material omissions on an application for employment or during an interview;
• Whether an applicant or employee, based on the job duties of the position in question, poses a threat to security and/or employee safety in the workplace; and
• The likelihood of an applicant or employee being successful and productive on the job

Major Responsibilities:

• Promptly and cordially, answers a multi-line telephone system. Screens, routes/refers calls to the proper person or voicemail, in a professional manner.
• Promptly and courteously greets visitors and provides requested information and/or directs them to the proper person or department.
• Works cooperatively with others to achieve customer/employee satisfaction.
• Assist with schedules and organizing activities such as meetings, conferences, and other department activities.
• Reviews incoming mail and distributes it in accordance with established procedures daily.
• Processes outgoing mail daily for all departments.
• May conduct online, library, and telephone research. Obtain further information or clarification to assist departments on relevant issues and requests.
• Ensures reception suite and mail center are kept neat, organized and up-to-date.
• Generates updated employee extension list, Chugachmiut Directory, and boardroom/training room reservation calendars as required.
• Maintains reception manual and logbooks as directed.
• Ensures office supply storage areas and copy centers are kept stocked, clean and organized.
• Ensures that coffee areas, lunchroom, kitchen areas, reception area, and boardroom are cleaned at the end of each day, and kept in a professional-looking manner throughout the day.
• Provides general administrative support as directed by the supervisor.
• Conforms to safety policies and general housekeeping practices.
• Check guests in/out and issue a visitors badge.
• During an evacuation, drill, or emergency the position is responsible for printing a list of the in/out board and guest log as part of Chugachmiut’s safety and security protocols to give to the Safety Officer or their designee.
• Demonstrates sound work ethics, is flexible, and shows dedication to the position.
• Demonstrates a positive attitude, is respectful, and possesses cultural awareness and sensitivity toward clients and co-workers.
• Keeps customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others.
• Expected to be prepared to start shift on time, meet attendance standards, and work the hours necessary to perform the essential functions of the job.
• Employees are expected to embrace, support, and promote the core values of respect, integrity, trust, compassion, and quality which align with Chugachmiut’s Mission and Vision through their actions and interactions with all patients, staff, and others.
• Conforms to Chugachmiut policies, strict employee confidentiality, and HIPAA regulations.
• Performs other duties as assigned or required