Receptionist at Citizen Potawatomi Nation

Shawnee, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

19.23

Posted On

27 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Data Entry, Customer Service, Knowledge of Housing Regulations, Basic Computer Skills, File Maintenance, Multi-line Telephone Handling, Client Education, Event Coordination, Mail Distribution, Office Supply Management, Vendor Coordination, Report Generation, Guideline Assistance, Record Keeping

Industry

Government Administration

Description

Description JOB TITLE: Receptionist ORGANIZATIONAL UNIT: Housing Department SUPERVISOR: Senior Office Manager/ Homeownership Manger and Tribal Rental Manager FLSA: Non-Exempt SALARY RANGE: $14.00 - $19.23 _____________________________________________________________ ** ALL FULL TIME POSITIONS: In addition to your pay, your salary also includes Medical, Dental and Vision Insurance. The Biweekly deduction from employee paycheck is $40.00 for Employee Only, $95.00 Employee plus Children, $120.00 Employee plus Spouse, and $140.00 Employee plus family. ** JOB SUMMARY: The purpose of this position is to provide administrative assistance to the Housing management team. Greeting and assisting clients in person as well as on the phone, opening and closing office, data entry, answering multi-line telephones, receiving and sorting mail, filing RESPONSIBILITIES/TASKS: 1. Collect and collate data for CPNHD activity reporting. 2. Provide support and assist other program managers 3. Type memos, correspondence, reports, and other documents as required. 4. Collect and process rent payments when Affordable Housing Manager is unavailable. 5. Receive inquiries about CPNHD (Citizen Potawatomi Nation Housing Department) programs and direct to the appropriate department. 6. Send or hand out applications to individuals interested in the Housing Programs. 7. Generate the quarterly Housing Newsletter 8. Assist applicants with understanding the guidelines of the current Housing programs. 9. Provide support in maintaining and updating applicant files. 10. Collect and distribute mail and messages. 11. Assist in the coordination of resident events. 12. Maintain CPNHD administrative files. 13. Responsible for contacting Housekeeping, Maintenance, Phone Repair, and other mechanical repair vendors when necessary. 14. Order office, equipment, and kitchen supplies. 15. Check prices for the procurement process and fill out proper paperwork required by HUD. 16. Maintains files on work orders 17. Perform all other duties as assigned. SKILLS AND EDUCATIONAL REQUIREMENTS: 1. Excellent organizational skills necessary to maintain a multi-faceted, fast paced and detail oriented office. 2. Effective people and communication skills and patience in dealing with a variety of human dispositions. 3. Ability to educate clients who are unfamiliar with Housing regulations and programs. 4. Basic knowledge of computer functions and applications including word processing, spreadsheets, maps and graphics, and on-line resources. 5. Able to interpret NAHASDA, HUD, Housing Policies, & Other Federal Regulations. 6. A minimum of One (1) year of experience with Indian Housing. 7. High School diploma or GED equivalent. 8. Knowledge of operation and maintenance of office machines. COMMUNICATION SKILLS: Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. PHYSICAL REQUIREMENTS: Ability to sit for prolonged periods of time doing repetitive work at the computer. Some bending, stretching, and lifting. NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

Responsibilities

The Receptionist provides administrative assistance to the Housing management team, including greeting clients, data entry, and managing communications. Responsibilities also include processing rent payments and assisting with housing program inquiries.