Receptionist (CN) at Propelis

Huangpu District, Shanghai, China -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Call Handling, Courier Management, Travel Arrangement, Catering Arrangement, Phone List Maintenance, Fire Safety Inspection, Expense Management, Supplier Management, Inventory Checking, Procurement, Access Control Management, Attendance Management, Insurance Management, Administrative Reporting, Office Maintenance

Industry

Marketing Services

Description

- Job Responsibilities 1. Basic Reception Work: Responsible for answering front desk calls, sending and receiving couriers, etc. 2. Travel & Catering Arrangement: Responsible for booking air tickets, train tickets, hotels and catering services. 3. Phone List Maintenance: Responsible for updating the office phone list. 4. Fire Safety Management: Conduct daily fire safety inspections and form inspection reports, receive professional training, perform the duties of a fire safety administrator, and cooperate with annual fire drills. 5. Expense Management (Supplier-related): Responsible for the monthly fixed and temporary expenses of office suppliers, including submitting application forms, entering orders into the system, collecting invoices, completing goods receipt in the system, printing POs and tracking until payment is made. 6. Supplier Management: Create new supplier information, integrate supplier data and new supplier transfer information forms. 7. Courier Expense Settlement: Responsible for verifying and settling domestic and international courier expenses of the office, integrating expenses by department and submitting payment applications. 8. Material Management: Responsible for monthly inventory checking of cleaning supplies and daily office supplies, as well as daily procurement of other materials such as small bottles of water and high-temperature drinks. 9. Special Item Procurement: Responsible for the procurement of special items, such as inquiry for items with company LOGO, inquiry for posters, production of KT welcome boards, etc. 10. Employee Business Card Production: Responsible for the production of employee business cards. 11. Monthly Administrative Report: Prepare the monthly administrative report and send it to the superior in a timely manner. 12. Daily Office Maintenance: Responsible for daily inspection and patrol of the office, and report maintenance in a timely manner if damage is found. 13. Interview Reception: Responsible for receiving interviewees and collecting interviewee information forms. 14. Access Control Permission Management: Responsible for inputting access control fingerprints and facial information, activating permissions for new employees, and canceling permissions for resigned employees. 15. Attendance Management: Export attendance data from the system, send questionable data to relevant leaders for verification, and finally summarize to form an attendance report. 16. Employee Meal Fee Management: Responsible for verifying the monthly employee meal fee list, making statistics, submitting applications, and completing meal fee recharge. 17. Overtime Application Processing: Responsible for verifying and recording employee overtime applications, confirming overtime hours and sending them to the HR department for system entry. 18. Employee Commercial Insurance Management: Responsible for adding or removing employees from commercial insurance monthly, promptly deleting resigned employees from the insurance policy, adding new employees' information, and timely responding to employees' relevant insurance inquiries. 19. Parking Space Management: Responsible for the management of the company's fixed parking spaces, collection and payment of parking fees, to ensure the maximum circulation of parking spaces. 20. Shuttle Bus Assistance: Assist in handling matters related to the shuttle bus. 21. Employee Activity & Reception Assistance: Assist in completing monthly environmental protection or other team employee activities, including large-scale activities such as annual meetings and assistance in visits by senior leaders. 22. Association-related Assistance: Assist in handling matters related to the Printing Association and other associations, and attend relevant meetings and training when necessary. 23. Fire System Maintenance: Responsible for the maintenance of the fire system website. 24. Other Work: Complete other tasks assigned by the superior leadership.

Responsibilities

This role primarily involves comprehensive administrative support, including managing front desk operations, coordinating travel and catering, and overseeing office supplies and maintenance tasks. Key duties also extend to managing supplier expenses, access control permissions, and assisting with employee attendance and insurance administration.