We are seeking a highly organized and professional Receptionist to be the first point of contact for our organization. Reporting directly to the Executive Assistant, the ideal candidate will be responsible for delivering exceptional front-desk service and providing administrative support to ensure smooth office operations. This is a key role in maintaining a professional and welcoming atmosphere for staff, clients, and visitors.

WHO WE ARE:

In business for the past 48 years, Consolidated Gypsum Supply is a leading supplier of building materials in Alberta and Saskatchewan

• Answer and direct all incoming telephone calls to the appropriate personnel using a 10-line switchboard.
• Take accurate messages and ensure timely delivery.
• Track staff availability to ensure proper message and call redirection.
• Greet customers and visitors in a courteous and professional manner and notify relevant staff promptly.
• Open and distribute all incoming and outgoing mail.
• Sort outgoing mail and operate the mail machine to apply postage; monitor and maintain postage levels in the mail machine.
• Handle all courier shipments, complete waybills accurately, and distribute copies to the appropriate departments.
• Maintain the In/Out Board, ensuring current and accurate information.
• Ensure Warehouse Application Forms are completed and submitted to the appropriate mail slots
• Keep telephone extension lists up to date.
• Conduct daily branch batch filing.
• Train backup personnel on switchboard operations.
• Adhere to all company policies and procedures.
• Perform other administrative tasks as assigned by the Executive Assistant