JOB OVERVIEW:

We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to be the first point of contact for our company. This role will handle front desk responsibilities while providing administrative support to ensure smooth day-to-day operations in our Dubai office. The ideal candidate will have strong communication skills, a customer-oriented mindset, and the ability to multitask in a fast-paced renewable energy environment.

2. QUALIFICATIONS & SKILLS:

• Bachelor’s degree or diploma in Business Administration or related field (preferred).
• Minimum 2–4 years of experience in reception or administrative roles, preferably in the UAE.
• Excellent verbal and written communication skills in English (Arabic is an advantage).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional appearance and positive, friendly attitude.
• Ability to multitask, prioritize, and work under minimal supervision.
• Knowledge of renewable energy or solar industry is a plus.

• Front Desk & Reception Duties:

• Greet visitors and clients in a professional and welcoming manner.

• Answer, screen, and forward incoming phone calls and emails.
• Maintain visitor log and issue visitor passes in compliance with security protocols.

• Manage incoming and outgoing mail, courier services, and deliveries.

• Administrative Support:

• Maintain and update company records, files, and databases.

• Assist in preparing reports, correspondence, and presentations.
• Support HR in coordinating interviews, onboarding, and staff records.
• Handle procurement of office supplies and ensure proper inventory management.

• Assist project teams with document control, scheduling, and coordination tasks.

• Office Coordination:

• Coordinate meeting rooms, arrange refreshments, and manage schedules.

• Ensure the office environment is clean, organized, and well-maintained.
• Support event planning for internal meetings, training sessions, and company functions.