Receptionist cum Facilities Administrator at JLL

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Organizational Skills, Facilities Management, Administration, Problem Solving, Inventory Management, Event Coordination, Stakeholder Engagement, Professionalism, Proactive Attitude, Team Collaboration, Data Entry, Vendor Management, Time Management, Presentation Skills

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description JLL supports the Whole You, personally and professionally. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security. We are looking for : Receptionist Location : Kuala Lumpur Working Hours: Normal (5 days/week) What this job involves: Building great impressions and experience You’ll be the face of JLL—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with. Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints. Keeping a well-oiled workplace Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience. You’ll be trained to follow escalation and incident reporting procedures, and comply with the firm’s safety guidelines and strategies. Your responsibilities also include, but are not limited to: booking meeting rooms; managing office supplies inventory; handling paperwork on maintenance-related activities; and updating the phone directory and company brochures. You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services. Office utilization data compilation & entry into tracker Electricity/Water/Space Occupancy data Waste management Pantry consumables in/out tracker Locker & cabinet tracker Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files. Other assigned administrative tasks Inventory Management Manage stock take for goods in and out (Sundries / Stationery / First Aid Item) To inspect for all the first aid box once a month (physically) Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item) To follow up closely with vendors regarding the delivery timeline & process Stock count & reporting of goods on monthly basis Workplace coordination Floor ambassador floor walk Event or meeting coordination requested by client. Engaging with clients for the feedback on facilities and daily operation works. Assisting to send the work permit to building management Other ad-hoc request from client Client onboarding support Support business administrators on new joiner/leavers arrangements - access card application/collection Prepare the starter pack for the new joiners Keep track & reporting on starter pack inventory Sound like you? To apply, you need to be: Knowledgeable and experienced You should have at least 12 months of experience in a corporate environment, particularly in reception and administration. An experience in facilities, property management, hospitality or related field is ideal will go a long way. A positive thinker and strong communicator Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has good presentation skills , approachable manner as well as superb written and good communication skills. Organisational and professional You should know how to remain calm and professional, and maintain a proactive and positive attitude, especially in managing multiple operational matters under stressful situations. You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm’s procedures and standards. Apply today! Location: On-site –Kuala Lumpur, Malaysia At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Receptionist cum Facilities Administrator will be the first point of contact for stakeholders, ensuring a welcoming and professional image of the company. Responsibilities include managing office supplies, booking meeting rooms, and assisting the facilities management team with various administrative tasks.