Receptionist cum Facility Executive at Savills Vietnam

Hanoi, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proactive, Self-Motivated, Communication, Leadership, Decision-Making, Interpersonal Skills, MS Office 360, Facility Management Services, Stakeholder Coordination, Office Maintenance, Operational Reporting, Site Inspections, Courier Management, Procurement, Sanitization, Housekeeping Control

Industry

Real Estate

Description

OVERVIEW This Receptionist cum Facility Executive will be working for one of our clients — a German company — to provide the services as outlined below. DESCRIPTION OF SCOPE Leasing & Admin Support: Facilitate and maintain records for all leasing and administrative activities (including rental invoices, utility bills, POs, warranties, process manuals, maintenance schedules, due date/delivery tracking, and lease-related notices). Stakeholder Coordination: Coordinate with internal and external stakeholders, including Landlords, Building Management, and internal teams of the client company. Office Maintenance: Responsible for the delivery of overall office maintenance activities, including oversight and quality inspection for all housekeeping, janitorial, and technical services. Operational Reporting: Coordinate on-site activities and provide monthly performance reports to the client company's representative. Site Inspections: Conduct periodic site walkthroughs with the client company's representative and gather feedback from end-users. Single Point of Contact: Serve as the sole point of contact for Facility Management Services (FMS) related queries, complaints, and feedback. Courier Management: Coordinate with client company-nominated vendors for courier services. Procurement: Manage procurement services for all consumables and FMS equipment. Optimization: Implement cost-cutting and quality improvement measures in areas such as the Pantry, Stationery, Mail Room, Cafeteria, etc. Housekeeping Control: Ensure consistent housekeeping services and implement effective control measures. Sanitization: Ensure deep cleaning and sanitization schedules are effectively executed by the service provider and perform overall monitoring. Proactive Measures: Initiate proactive measures to improve facility standards. Resource Management: Manage job rotation and staff replacements. Compliance & Testing: Manage checklists, inspections, and test reports. REQUIREMENTS Mindset: Proactive, self-motivated, and willing to take on responsibilities. Attitude: Courteous, cooperative, polite, and professional nature. Languages: Excellent command of English, Vietnamese, and other regional languages. Technical Skills: Intermediate proficiency in MS Office 360 (Excel, Word, PowerPoint, Outlook, Planner, Teams, etc.). Soft Skills: Strong communication, leadership, decision-making, and interpersonal skills. Experience: Proven experience in FMS (Facility Management Services) and location management. HOW TO APPLY: Apply directly to this link or send your CV to our email Careers@Savills.com.vn Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you for our company's recruitment purpose. You may send your queries or request for support concerning our personal data processing activities to email: info@savills.com.vn. To better understand our personal data processing practices, please visit https://vn.savills.com.vn/footer/privacy-policy.aspx to the full Notice on Personal Data Processing of Savills Vietnam Company Limited.

Responsibilities

The Receptionist cum Facility Executive will manage leasing and administrative activities, coordinate with stakeholders, and oversee office maintenance. They will also provide operational reporting and serve as the single point of contact for Facility Management Services.