Experience

2 - 5 Years

Job Location

Abu Dhabi(Mussafah) - United Arab Emirates (UAE)

Education

Diploma(Management), Bachelor of Business Administration(Management)

Nationality

Any Nationality, Filipino

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

• Serve as the first point of contact by welcoming visitors, clients, and guests in a professional and courteous manner.
• Manage the front desk, including answering, screening, and directing incoming calls, emails, and inquiries.
• Provide comprehensive secretarial and administrative support to Management and the Head Office.
• Manage calendars, appointments, meetings, and conference room bookings.
• Prepare, draft, format, and maintain correspondence, reports, presentations, and other business documents.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Coordinate travel arrangements, hotel bookings, transportation, and other administrative logistics when required.
• Maintain an organized filing and document management system, ensuring the confidentiality and accuracy of company records.
• Handle incoming and outgoing mail, courier services, and document distribution.
• Monitor and maintain office supplies, stationery, pantry items, and other administrative inventory, ensuring timely replenishment.
• Coordinate with vendors and service providers for office supplies, maintenance, and administrative requirements.
• Ensure reception and common office areas are well-organized, presentable, and professionally maintained at all times.
• Assist in organizing company meetings, events, and internal activities.
• Maintain confidentiality of sensitive company information and business documents.
• Coordinate and support company events and corporate activities as required.
• Perform other administrative and secretarial duties assigned by Management.

Desired Candidate Profile

• Bachelor's degree or diploma in Business Administration, Office Administration, Secretarial Studies, or a related field.
• Minimum of 2–5 years of experience as a Receptionist, Secretary, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Professional appearance and excellent customer service skills.
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of integrity, professionalism, and confidentiality.
• Immediate joiners are preferred.

Employment Type

• Full-time
•