Receptionist/Development Assistant at WINGS Program, Inc.

Rolling Meadows, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Interpersonal Skills, Organizational Skills, Verbal Communication, Written Communication, Data Entry, Attention to Detail, Proactive, Resourceful, Team Player, Microsoft Office Suite, Diversity, Equity, Inclusion, Clerical Skills, Event Preparation

Industry

Public Safety

Description

Description As the Receptionist/Development Assistant, you will be the first point of contact for our organization. You will welcome guests and greet people who visit the business, coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will also assist the Development department with administrative activities, including data entry and correspondence with donors. Key Responsibilities: • Greet, assist visitors to the WINGS Main Office, and maintain front door security. • Answer, screen and forward incoming phone calls. • Ensure reception, conference rooms, and general office areas are tidy and presentable. • Pick up/Receive, sort, and distribute daily mail/deliveries. • Maintain inventory of supplies on site and place orders as required. • Perform other clerical receptionist duties, including but not limited to ordering name badges and business cards as requested. • Management of security protocols at WINGS Main Office, including scheduling and performing safety drills. • Data entry of donations and preparation of donation acknowledgement letters and other correspondence. • Ensure all appeals and other special mailings are completed in a timely manner. • Schedule and attend department meetings and schedule outside meetings as needed. • Order and maintain stock of Marketing giveaway items for events, and WINGS-branded apparel. • Assist with preparation of events including activities leading up to the event and assisting the day of the event. Requirements • Two years of full-time office experience required. • High school diploma, preferably with courses in business, required. • Proficiency in usage of Microsoft Office Suite, including Excel, Word, and Outlook. • Commitment to diversity, equity, and inclusion. • Exceptional customer service skills. • Excellent interpersonal, organizational, verbal, and written communication skills. • Self-starter: must be proactive and highly resourceful with the capacity to work independently. • Self-motivated; after being trained, must be able to work with little direction. • Highly organized: able to balance multiple tasks and priorities in a changing environment. • Attention to detail, ensuring all work is error-free and professional in appearance. • Ability to be a strong team player; successfully interacting with varied personalities and temperaments. Full-time Benefits: · 403b Retirement Plan · 403b Employer Match · Dental Insurance · Medical Insurance · Health Savings Account · Paid Time Off · Vision Insurance · EAP

Responsibilities

The Receptionist/Development Assistant will greet and assist visitors, manage front-desk activities, and support the Development department with administrative tasks. Responsibilities include data entry, correspondence with donors, and event preparation.