Meeting and greeting all visitors, confirming the purpose of each visit, escorting guests to their meeting room and offering refreshments
Managing bookings and diaries across all seven meeting rooms, resolving conflicts, and making sure rooms are clean, tidy and properly prepared ahead of meetings
Issuing and managing passes for new joiners and leavers via their in-house system and keeping track of spare and lost passes
Processing and uploading supplier invoices and maintaining accurate records
Coordinating day-to-day supplier relationships, including the weekly team lunch catering, recycling, printer servicing and other office equipment
Managing the relationship with the office cleaner, monitoring standards, and keeping cleaning supplies stocked
Keeping the kitchen areas across both floors stocked and presentable
Supporting facilities and logistics across the office, including acting as first point of contact for building management, following up on maintenance issues, managing post, couriers and deliveries, and keeping office supplies stocked
Ad hoc duties – this is a role that keeps you on your feet and thinking quickly, plus reporting and following up on maintenance issues.
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