Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has $4.4+ billion in assets under management and invests globally across venture, growth, and credit with has a team of more than 90 professionals.
EIP is seeking a skilled receptionist whose primary responsibility is to serve as the first point of contact in the office for guests and team members and to do so in a polite, professional, and courteous manner. The Receptionist is also responsible for optimizing general office operations. Duties include, but are not limited to, welcoming and situating guests, accepting mail/deliveries, coordinating with building staff, scheduling use of rooms and desks in the office, answering the main telephone line, maintaining, stocking supplies in, and ensuring office spaces are tidy, ordering daily lunch, setting up conference rooms, and assisting the Events & Operations team, including providing administrative support and events coordination and support. The Receptionist is expected to be in office Monday - Friday, 9 am to 6 pm, with flexibility to come in early or stay late as needed, particularly for in-office events.

REQUIREMENTS

• High school diploma, but undergraduate degree preferred
• 1+ years of experience in a professional service environment
• High degree of facility with Microsoft Office (Excel, Outlook, PowerPoint, Word) and Adobe
• Excellent customer service attitude as well as outstanding professionalism and communication skills
• Strong organizational skills and ability to multi-task and work independently
• Responsiveness to electronic communication (e.g., Outlook, Slack)
• Strong sense of responsibility and discretion
• Comfortable with physical tasks such as lifting bins, packing supplies, and restocking.

ESSENTIAL FUNCTIONS:

• Greeting guests, escorting them to the appropriate room or office, and offering them beverages
• Accepting deliveries and directing third-party vendors as needed
• Interacting with building staff; submitting work orders via the building portal; and entering guests in the building security portal
• Scheduling use of conference rooms, guest offices, desks and office spaces via the room reservation system
• Answering the main telephone line; taking messages; and directing calls
• Maintaining and stocking reception area, office supplies, and food and beverage stations; ensuring reception area and office spaces are clean and tidy
• Coordinating, ordering, accepting delivery of, and/or setting up daily lunches and catering orders
• Providing administrative support to the Events & Operations team, e.g., printing, typing, document organization, time entry, expense reporting, file creation, mass mailings, etc.
• Coordinating and supporting 70+ events and meetings annually including, but not limited to, arranging catering, setting up conference rooms and reception area, and preparing badges, signage, and lanyards for events

ADDITIONAL RESPONSIBILITIES/EXPECTATIONS:

• Performing occasional short-distance, runner/delivery services, e.g., lunch, post office, etc.
• Working overtime, whether early or late, particularly on the days of, or in preparation for, 70+ events annually
• Travelling domestically twice a year for 4-6 days