Description: Are you a people person with exceptional organisational skills? Fleet Space Technologies is seeking a dynamic Receptionist & Facilities Assistant to join our Adelaide team on a full-time, permanent basis with an immediate start. You’ll be our first point of contact and help maintain our vibrant workspace as a crucial member of our Internal Operations team. This role involves creating positive first impressions while ensuring our office runs seamlessly day-to-day – it’s more than just answering phones, you’ll be the heartbeat of our office environment, contributing to the innovative culture that drives our mission to explore and connect Earth, Moon, and Mars.

Reception & Client Services:

• First Point of Contact: Warmly greet and welcome all visitors, clients, and employees, ensuring a positive first impression for Fleet Space Technologies.
• Mail & Deliveries: Sort and distribute incoming mail and packages, and prepare outgoing correspondence and parcels.
• Meeting Room Management: Coordinate and prepare meeting rooms, including scheduling, setting up A/V equipment, and ensuring cleanliness before and after use.
• Visitor Management System: Oversee and manage the visitor sign-in and out process, ensuring compliance with company procedures.

Facilities Support:

• Office Presentation: Ensure the reception area, meeting rooms, and common areas are consistently tidy, presentable, and well-maintained.
• Minor Maintenance Coordination: Act as the initial point of contact for minor office maintenance issues (e.g., faulty lights, plumbing issues), logging requests and liaising with external contractors or internal facilities personnel.
• Vendor Liaison: Assist with coordinating and supervising scheduled visits from cleaning services, maintenance contractors, and other service providers.
• Health & Safety Support: Support the implementation and adherence to office health and safety protocols, including maintaining first aid supplies and fire warden registers.
• Office Equipment: Provide basic troubleshooting and coordinate repairs for essential office equipment like printers and photocopiers.
• Ad-hoc Support: Assist with office moves, space reconfigurations, and other facilities-related projects as directed.

General Administration:

• Administrative Support: Provide general administrative support to various departments as required
• Office Supplies: Monitor and maintain office supply inventory, placing orders as needed to ensure continuous availability.
• Logistics Coordination: Assist with coordination of catering for meetings and events as required.