Receptionist - Front Desk

at  ALSTOM

Req ID:469834
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

YOUR FUTURE ROLE

Take on a new challenge and apply your organizational and interpersonal expertise in a new cutting-edge field. You’ll work alongside welcoming, diligent, and professional teammates. You’ll be the first point of contact and the face of the company, making a significant impact by ensuring smooth operations at the front desk. Day-to-day, you’ll work closely with teams across the business (such as administration, human resources, and department heads), manage incoming and outgoing correspondence, and much more.

We’ll look to you for:

• Warmly greeting and assisting visitors and staff with a professional demeanor,
• Arranging meetings - including room bookings equipment refreshments,
• Manage the office - reception of visitors, room allocation, post, invoices, lunches,
• Travel arrangements - flights/hotel bookings, visa,
• Prepare agendas for the meetings,
• Support the director on a specific agenda creation, distribution of meeting minutes, actions in HR events,
• Ensure access to the site is controlled and all visitors sign in,
• Carry out administrative tasks as directed by the HR director,
• Operates multiline phone systems to answer, screen and forward calls, and provide information,
• Oversee office supply ordering and distribution.

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Degree in Business Administration, Hospitality, or related field,
• Experience or understanding of customer service protocols,
• Capacity to work independently and as part of a team,
• IT skills - competent user of Word, Excel packages, Lotus notes, Email, Internet,
• Company’s intranet travel bookings,
• Advanced English,
• Flexible and the ability to multitask,
• Team spirit and customer focus