Receptionist/Front Desk at EER Poland

Eustis, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Greeting Visitors, Telephone System Management, Administrative Support, Recordkeeping, Mail Handling, Meeting Coordination, Confidentiality, Customer Service, Team Collaboration, Database Management, Sacramental Record Keeping, Communication, Office Supplies Management, Visitor Direction, Cheerfulness, Respect

Industry

Description

Description SUMMARY The Receptionist serves visitors by greeting, welcoming, and directing them; notifies location personnel of visitors’ arrival; maintains security and telephone system; performs routine administrative and office support services and basic accounts and recordkeeping duties. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person’s God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Accepts all phone calls and walk-ins as a warm and welcoming representative of the entity, answering questions, and directing inquiries appropriately. Treats every visitor, caller, or service person with courtesy, cheerfulness, and respect. Receives, opens, and distributes mail. Receives and signs for specially delivered packages. Applies postage to outgoing mail and prepares it for pickup. Updates accounting department when additional postage needs to be purchased. Keeps copy and fax machines supplied with paper and print cartridges, places supply orders. Cleans coffee pots in the morning and afternoons. Restocks sugars, creamers, teas, etc. as needed. Maintains personal contacts, files, and documents. Checks mail, e-mail, phone messages, etc., communicating information in a timely manner to appropriate persons. Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community. Receptionists must relate well with a diversity of persons. Maintains confidentiality in all areas of responsibility as required. Prepares weekly bulletin and transmits at scheduled time to bulletin printing company. In addition, submits hard copies of bulletins to bulletin printer annually for binding in hardback books. Records new members, processes welcome letters for new parishioners, and updates information in the church database. Prepares and mails Sacramental Certificates. Records Sacraments in appropriate Sacramental Register. Maintains confidentiality in all areas of responsibility as required. Contributes to team effort by accomplishing results as needed.

Responsibilities

The Receptionist greets and directs visitors, maintains security and the telephone system, and performs routine administrative tasks. They also handle mail, coordinate meetings, and maintain confidentiality in all areas of responsibility.