Receptionist (Full-time) at Diocese of St. Augustine

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist Duties, Administrative Support, Communication Skills, Interpersonal Skills, Calendar Management, Student Information Systems, Data Entry, Typing (40 WPM), Word Processing, Spreadsheets, Confidentiality, Organization, Multitasking, Customer Service, Financial Deposits, File Maintenance

Industry

Religious Institutions

Description

CATHOLIC DIOCESE OF ST. AUGUSTINE BISHOP JOHN J. SNYDER HIGH SCHOOL RECEPTIONIST - FULL-TIME FLSA Status: Non-Exempt Reports To: Principal Primary Function: Under the direction of the School Principal or Office Manager, is responsible for providing a variety of receptionist and administrative duties in a school. Essential Duties and Responsibilities * Support the school’s spiritual and pastoral mission * Shall abide by Catholic principles in the teacher’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures; * Foster communication and works collaboratively with office staff and faculty * Answer and handle incoming telephone calls in a professional and courteous manner; Distribute mail daily; perform mailings as necessary * Maintain sign in logs as necessary including records * Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar * Receives and handle in a professional manner, all incoming calls and visitors; screen and handle requests for information * Be knowledgeable of school rules and school/church events * Accurately and on a timely basis, handles all correspondence, incoming and outgoing; maintains files and other documentation; Provides necessary staff support to parish staff and others as requested * Collects, maintains, and makes all deposits of funds received utilizing the school database management system * Maintain accurate attendance records for students; print reports as needed * Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel * Retrieve phone messages; Administer tardy/admit slips to students * Maintain and update information in student information system * Assist the office with processing paperwork * Attend to the needs of visitors to the school office; maintain reception * Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary * Provide support to school personnel as necessary * Perform other duties as assigned Basic Qualifications: * Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School; if Catholic, must be in communion with the Church * Excellent communications skills, verbal and written; excellent human relations and interpersonal skills * Exercise courtesy to fellow employees, parents, parishioners and the public * Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency * Ability to maintain confidentiality of student and parent information * Ability to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required * Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM * Professional bearing; clean and neat personal appearance * Ability to successfully pass a background, criminal history, and credit history check * Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God’s Children (PGC) workshop prior to employment. For the Background Screening Clearinghouse Education and Awareness website, visit https://info.flclearinghouse.com [https://info.flclearinghouse.com/]. * High School Graduate or equivalent * 3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

Responsibilities

Provides comprehensive receptionist and administrative support to the school, including managing phone calls, visitors, and student attendance records. Responsible for coordinating calendars, handling correspondence, and supporting the school's spiritual and pastoral mission.