Receptionist (Full Time) at WILLAMETTE VALLEY VINEYARDS

Turner, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Focus, Telephone System Operation, Message Taking, Visitor Screening, Email Monitoring, Reservation Making, Correspondence Typing, Mail Preparation, Inventory Management, Product Knowledge, Time Management, Active Listening, Organizational Skills, Multi-tasking, Interpersonal Skills, MS Office

Industry

Beverage Manufacturing

Description

Description Willamette Valley Vineyards is looking for an energetic, team player, and customer-focused individual to be part of our fast-paced Reception Team. You will learn something new every day while you support our efforts to continue telling the Oregon Wine Story. This Receptionist position requires one weekend day of availability. Primary Job Responsibilities Answers multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner. Greets and screens incoming visitors in a professional manner and promptly notifies appropriate people of their arrival. Monitors email and directs emails to the appropriate person. Makes reservations using Tock reservation system. Create and type correspondence and memorandums in proper format. Work efficiently with all departments of the company to ensure optimal customer service levels are being achieved and maintained. Prepares outgoing mail using postage meter, and prepares bank deposits. Maintains an adequate office supply inventory and orders additional items as needed. Continually enhance knowledge of WVV’s products, varieties, appellations, markets, customers, competitors, and opportunities. Monitors Emergency phone during regular business hours. Responsible for contact cards being collected, entered. These are collected in all the Tasting Rooms, off-site events, Demo Team and National Sales. Schedule and set up meetings on-site as directed by Managers. Supports Company’s effort to create a more sustainable, cross-cultural, and “green” environment. Support Retail Department by updating and documenting customer contact and credit card information in POS system. Performs other duties as assigned by Management Supports our Wine Ambassador Sales Efforts. Willamette Valley Vineyards is an equal-opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. NOTE: This job description is not intended to be all-inclusive. Employees may perform other duties at the discretion and as assigned by their supervisor and/or company leadership. Requirements Must be able to lift 40 pounds. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Communicate through active listening skills and gather accurate insights to human behavior. Sit for long periods of time. Must have Highly developed organizational and time management skills. Ability to multi-task, work independently and as part of a team. Build team dynamics and synergy across departments, optimize resource potential. Excellent interpersonal skills. Strong knowledge of MS Office, including Word and Excel. Independent motivation to identify and resolve issues.

Responsibilities

Primary responsibilities include managing a multi-line telephone system, professionally greeting and screening visitors, monitoring email, making reservations using Tock, and preparing outgoing mail and bank deposits. The role also involves maintaining office supply inventory and supporting retail department data entry.