Receptionist at Heritage Auctions

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

22.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Interaction, Data Management, Problem Solving, Payment Processing, Order Management, Customer Satisfaction, Communication, Time Management, Organization, Attention To Detail, Multitasking

Industry

Retail Luxury Goods and Jewelry

Description

Description About Heritage Auctions Start your career with one of the nation’s fastest-growing auction houses. Heritage Auctions is a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. For nearly 50 years, Heritage has connected collectors and consignors through a dynamic marketplace that celebrates history, culture, and craftsmanship. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other major cities, we support a worldwide network of experts and enthusiasts across more than 50 auction categories. From Sports and Entertainment memorabilia to Luxury Handbags, Fine Art, Jewelry, Coins, Wine, and rare historical artifacts, every item tells a story. We are dedicated to bringing those stories to life through deep research, cutting-edge technology, and thoughtful presentation. Known for our expertise and innovation, we offer a dynamic environment where passion for history, culture, and storytelling brings collectors together to discover, learn, and collaborate. ROLE SUMMARY: Responsible for meeting and welcoming guests in person or over the phone and diverting calls to the appropriate department or individual. You will play a pivotal role in managing client communications, resolving inquiries, processing payments, and ensuring customer satisfaction. Your commitment to accuracy, efficiency, and exceptional service will help maintain our reputation as a trusted leader in the auction industry. LOCATION: 445 Park Ave, New York, NY 10022 BENEFITS: Medical, Dental, and Vision coverage Paid time off 401k savings plans COMPENSATION: $21.00-22.00/hr (Commensurate based on experience.) ESSENTIAL DUTIES & RESPONSIBILITIES: Handle all incoming gallery traffic, including greeting guests and advising employees of guests’ arrival, signing in delivery services, vendors, maintenance workers, etc. Client Interaction: Professionally handle incoming calls, emails, and chat inquiries with a focus on delivering exceptional customer experiences. Data Management: Accurately document all communications and payment information into the client database with meticulous attention to detail. Problem-Solving: Resolve client concerns promptly, ensuring timely follow-up and complete resolution. Payment Processing: Process and record payments with precision and adherence to company protocols. Order Management: Manage client catalog orders and incoming auction bids efficiently. Customer Satisfaction: Maintain Heritage’s high standards for client satisfaction by providing accurate, clear, and complete information. Flexibility: Work extended hours and weekends at least twice a month to support high-demand periods. Ensuring the lobby is always presentable. Requirements EDUCATION & EXPERIENCE: Experience with databases such as Nexus and Monday.com is a plus. Must have 2+ years of experience in customer service in a fast-paced, client-facing role. Proficiency in Microsoft applications, specifically Outlook and Excel. SKILLS & ABILITIES: Exceptional Communication: Outstanding verbal, written, and interpersonal skills. Client-Centric Mindset: Positive attitude with a strong commitment to client satisfaction. Problem Solving: Critical thinking, good judgment, and the ability to resolve challenges independently. Multitasking & Organization: Excellent time management and organizational skills to handle multiple tasks efficiently. Attention to Detail: High level of accuracy and thoroughness in all tasks. Language Skills: Multilingual capabilities are a plus. WORK ENVIRONMENT: Ability to work independently in a fast-paced, high-demand environment. Must be able to lift up to 25 lbs. occasionally. At Heritage Auctions, we celebrate diversity and are committed to fostering an inclusive environment. We welcome and encourage applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

Responsibilities

The role involves managing client communications by greeting guests in person or over the phone, diverting calls, resolving inquiries, and processing payments accurately. Responsibilities also include handling all incoming gallery traffic, managing catalog orders, and ensuring high client satisfaction standards are maintained.