Receptionist & HR Assistant at Arena Investors I Quaestor Advisors

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

0.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Dependability, Organization, Self-Motivation, Resourcefulness, Multi-line Phone, Zoom, Mail Distribution, Shipping, Inventory Management, Vendor Communication, Office Events Planning, Newsletter Management, Task Management, Attendance Reporting, Expense Reporting, Microsoft Office

Industry

Financial Services

Description

Arena is looking to expand the team through the addition of a Receptionist & HR Assistant. This is an in-office role, reporting to the People Operations Manager. The ideal candidate will be dependable, organized, self-motivated, resourceful and have high energy for a fast-paced environment. The candidate will manage the New York office’s reception desk, support daily office operations, and assist with ad hoc HR projects. Candidate would be fully in-office and work 8am – 6pm Monday to Thursday, and 8am – 12pm on Fridays. Responsibilities: · Reception & Office Operations Greet guests and prepare the conference room for meetings Answer incoming calls using a multi-line phone and Zoom Review, scan, and distribute incoming mail to employees Ship packages via FedEx, USPS, UPS, or messenger service Order and maintain inventory of office supplies (non-tech) Maintain a clean, organized kitchen and restock the fridge and cabinets Communicate with vendors and other third parties Monitor building events and maintain a relationship with the building management office Update the office floor plan and coordinate seating arrangements Assist with planning office events and employee gifts Manage and distribute the company’s internal newsletter · HR & Administrative Support Manage task lists, set calendar reminders, and follow up on outstanding items Keep attendance reports and maintain accurate records Organize receipts for expense reports Work closely with the IT team for onsite tech support Schedule meetings, book travel, and prepare itineraries Conduct research and prepare presentations and spreadsheets Manage confidential documentation requests with discretion Assist with new employee onboarding Assist with personal requests (reservations, orders, research, etc) Assist with day-to-day responsibilities and ad hoc projects 2-5 years’ experience in an office administrative role Experience managing vendor relationships Reliable, punctual, and highly organized with strong attention to detail Ability to multitask and adapt in a fast-paced environment Self-motivated, persistent, and a collaborative team player Strong verbal and written communication skills Proficient in Microsoft Office, including Excel and PowerPoint Business professional dress attire Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Free Food & Snacks Wellness Resources

Responsibilities

The role involves managing the New York office reception desk, handling daily office operations such as greeting guests, managing calls, mail, and supplies, and assisting with planning office events. Additionally, the assistant will provide administrative support to HR, including managing records, assisting with onboarding, and handling confidential documentation.