JOB TITLE: Receptionist (6 month term position)
DEPARTMENT: IDC Worldsource Insurance Network Inc. (“IDC WIN”)
LOCATION: Dartmouth, NS
REPORT TO: Director, Operations - Atlantic

Reception Duties –

• Answering and directing calls received through the main switchboard;
• Greeting all customers and visitors;
• Maintaining and controlling booking of conference rooms/facilities/kitchen; and
• Assisting in the handling of incoming and outgoing mail by sorting and distributing mail, maintaining mailing stations for all advisors and keeping track of mail items sent out by in-house advisors for billing purposes.

Materials, Supplies, Equipment and Facilities –

• Ensuring an adequate inventory of office supplies is available and initiating the requisition of items;
• Ensuring availability of carrier forms at all times by monitoring inventory on a weekly basis and initiating requisition from various carriers;
• Shipping supplies to advisors in the field upon request; and
• Reporting problems with facilities and equipment to the Director, Operations and coordinating repair/servicing with the landlord and/or vendors concerned.
• Processing invoices to ensure vendors are paid on time.
• Additional office duties as required

Executive Assistance –

• Assisting management with typing of correspondence/reports;
• Maintaining calendar and appointment bookings for management, as required;
• Making travel arrangements and documenting expenses;
• Assisting in the preparation of presentation and marketing materials, as required;
• Maintaining customer database; and
• Filing/photocopying/faxing.