Receptionist at Interfaith Community Services INC

Escondido, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

22.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Administrative Support, Multi-line Phone System, Customer Service, Confidentiality, Verbal Communication, Written Communication, Organization, Attention To Detail, Time Management, Working Under Pressure, Data Entry, MS Office, Multi-tasking, Problem Solving, Teamwork

Industry

Non-profit Organizations

Description

Description About Interfaith Community Services: At Interfaith, we empower individuals and families in need by providing essential resources and services with compassion and integrity. Together, we foster a community of hope, accountability, and dignity. Founded in 1979 in direct response to rising rates of hunger and homelessness in North San Diego County, Interfaith Community Services works to break the cycle of poverty and homelessness by Helping People Help Themselves. Interfaith is the most comprehensive nonprofit social services agency in North County, providing both immediate safety net services and long-term, life-changing programs designed to meet the holistic needs of people in crisis. Together, in partnership with 250+ diverse faith communities, more than 650 recurrent volunteers, and a growing staff of over 200, Interfaith provides a safe haven and pathway towards self-sufficiency for more than 17,000 community members annually. If you're passionate about making a difference and thrive in a service-driven environment, we invite you to be part of our mission! What You'll Do: In the Receptionist role, you’ll be responsible for providing professional and friendly clerical and administrative support in a fast-paced, high-volume lobby to ensure that services are provided in an effective and efficient manner, to support the mission of Interfaith Community Services. Receives, directs and relays incoming calls, message and faxes Answers all incoming calls and handles inquiries in a professional and supportive manner Redirects calls as appropriate and takes adequate messages when required Greets, assists and directs clients, residents, and visitors with a smile and in a positive manner, directing individuals to the appropriate staff member Maintains vigilance and awareness of all activity in the lobby area to ensure client and staff safety Maintains an accurate filing system for client files and all general correspondence Performs data entry, including verifying information and resolving discrepancies, in a timely and accurate manner Enters client information into databases accurately and proficiently Restricts entry into the reception area to authorized staff and individuals Provides administrative support to all staff and programs as requested Sorts and distributes client mail Other duties as assigned by the supervisor Requirements You're passionate about making a lasting impact, whether supporting individuals directly or enhancing our organizational effectiveness. To thrive in this role, you'll: High school diploma or GED, required 1+ year of relevant work experience, required Experience with a multi-line phone system and high volume of calls and visitor traffic preferred Bilingual (English/Spanish), preferred SKILL SETS / ADDITIONAL REQUIREMENTS Ability to establish and maintain professional boundaries with clients Strong customer service skills Must be able to exercise confidentiality and maintain boundaries with clients Must have excellent written and verbal communication skills Must be highly organized and demonstrate attention to detail Demonstrated experience managing multiple deadlines and working effectively under pressure, using independent judgment to produce quality work under time constraints Demonstrated experience working with a collaborative team Working Knowledge of MS Office (Word, Excel, and Outlook) Ability to communicate effectively among a diverse workforce population and maintain sound working relations with all levels within the organization Work with spirit of enthusiasm, teamwork, cooperation and a sense of urgency Maintain a high degree of confidentiality over all matters in the course of business operations including client and employee information Ability to multi-task in an efficient, thorough, and prioritized manner Ability to work quickly, accurately and independently Ability to anticipate needs, prioritize work and solve problems WORKING CONDITIONS / PHYSICAL REQUIREMENTS Must be able to perform work in a climate-controlled office setting May be subjected to adverse conditions, including contact from hostile people Exposure to contagious diseases (hepatitis, HIV, tuberculosis, etc.) Exposure to unpleasant and noxious fumes, odors, dust, temperatures, noise and inclement weather Must have the physical ability to sit for long periods of time, stand, walk, bend, kneel and uses hands, arms and legs for dexterity and balance on a frequent basis Occasionally lifts, carries and balances objects weighing up to 30 pounds Pulls and pushes such objects as file drawers, computers and similar office equipment and supplies Prioritizes and multi-tasks work and projects requiring good memory, concentration and analytical thinking Occasionally is required to perform the safe operation of a vehicle, office equipment and machines, and recognize and abate safety hazards within the workplace Must be able to hear, see, including distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socio-economic backgrounds and origins The noise level in the work environment is usually low Location: Onsite/Escondido Hourly Rate: $22.00 Hours: Monday - Friday 8am-5pm EMPLOYMENT BENEFITS · Paid Time Off · Paid Holidays – 13 scheduled · Flexible Work Schedules · Medical, Dental, and Vision Insurance · AD&D / Group Life Insurance · Flexible Spending Accounts – Medical and Dependent Care · Matched 401(k) Retirement Plan · Early Release Days! · Work Anniversary Bonuses · Tuition Reimbursement and Public Service Loan Forgiveness Eligibility · Employee Assistance Plan (EAP) · Home Ownership Assistance Program · Casual Work Environment · Professional Growth and Career Development Opportunities Interfaith is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, religion, pregnancy, marital status, affectional or sexual orientation, gender identity or expression, genetic information, disability, nationality, sex, veteran status, or any other characteristic protected by federal, state or local law. In addition, Interfaith will provide reasonable accommodations for qualified individuals with disabilities.

Responsibilities

The Receptionist will provide professional and friendly clerical and administrative support in a high-volume lobby, managing incoming calls, directing visitors positively, and ensuring lobby activity awareness for safety. Responsibilities also include maintaining filing systems, performing accurate data entry, and providing general administrative support to staff and programs.