Receptionist at JLL

Shanghai, Shanghai, China -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Switchboard Operation, Facility Management, Reporting, Guest Reception, Meeting Room Management, Travel Coordination, Booking Management, Coordination, Organizational Skills, Communication, Interpersonal Skills, Office Software Proficiency, Purchasing Support, Accounting Support, KPI Measurement, Contract Management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About JLL – We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL! About the role: To achieve the timely and efficient delivery of Facility Management services to Client's staffs in Client’s Sites and support of their business needs in accordance with the Service Levels and Key Performance Indicators set out below. What this job involves: As a front desk clerk, the one should be mature on front desk service and front desk service team management. She/he should take the responsibility to match the service goal by FM and fully understand and strictly follow up company related policy. • Switchboard operation. As FacilityOne FM helpdesk to operate the client's FM service request and prepare the monthly report. • Responsible for monthly telephone list update. • Professional guest reception/ notice related employee go to front desk for welcome/ timely arrange tea lady for tea and monitor the service level. • Meeting room booking arrangement & meeting room daily check-up accord to standard, good meeting room environment tracking. Meeting room facility checking & setup before each meeting upon users requirement. • Main coordinator on employee business travel ticket/hotel booking/ Travel Insurance document. Strictly follow company updated travel policy and approval/ operation/financial review process. • Other front desk support service once Hub lead confirmed. • Coordinate on any other soft service request and resource offering. • Responsible for company pool car booking. • Back up for mail room service when necessary. • Name plate checking & updating by request. • In charge of stationery application. • Others upon request. Requirements and Qualifications: • College diploma or higher qualification • Spoken and written Chinese and English proficiency for professional purposes • 2-3 years of relevant work experience • Demonstrates excellent coordination and organisational skills, capable of effectively managing logistical affairs • Possesses strong communication and interpersonal skills, able to collaborate effectively with staff and external suppliers • Possesses basic computer operation and office software proficiency Working Conditions: • Office-based environment with standard working hours. • May require flexibility for occasional overtime and emergency response. • Location: Zhangjiang, Shanghai Additional Requirements: • Relevant certifications (e.g., office management or logistics administration) will be considered favourably. Sound like you? To apply you will have: • Management of seconded staff and service contracts/suppliers. • Successful completion of scheduled activities. Prompt and courteous response to Client’s requests. • Provide support the Facility manager such in purchasing & monthly accounting. • Monthly measurement of achievement of KPI. • Management of equipment and materials on behalf of client. What you can expect from us We’re an entrepreneurial, inclusive culture. We succeed together - across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package. With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL. Apply today! Location: On-site –Shanghai, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The role involves managing front desk services, operating the switchboard for facility management helpdesk requests, preparing monthly reports, and professionally receiving guests. Key duties also include coordinating meeting room bookings, managing employee business travel arrangements, and handling various other front desk support services.