Receptionist at JLL

Shanghai, Shanghai, China -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Operations, Guest Services, Meeting Room Management, Administrative Support, Resource Management, Communication, Professionalism, Customer Service, Problem Solving, Organization, Time Management, Attention to Detail

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview: We are seeking a mature and professional Front Desk Administrative Specialist to serve as the first point of contact and a key support member for our office. This role requires a deep understanding of FM service goals and company policies. The ideal candidate will be responsible for delivering exceptional front-line services, managing office resources, and ensuring the smooth day-to-day operation of the reception and meeting areas. Key Responsibilities: 1. Front Desk Operations & Guest Services: - Serve as the primary company representative, providing a professional and welcoming experience for all guests. - Operate the main switchboard, handle incoming calls, and manage the monthly update of the internal telephone directory. - Monitor and uphold high service standards for all front desk-related services, including tea lady coordination. 2. Meeting Room & Facility Management: - Manage the meeting room booking system to ensure efficient scheduling. - Conduct daily check-ups of meeting rooms to ensure they are maintained according to company standards. - Set up meeting room facilities (audio/video equipment, seating) according to user requirements prior to each meeting. - Track and ensure a clean, functional, and professional meeting room environment. - Perform specialized management of the ESP & CPH meeting room systems. 3. Administrative Support & Resource Management: - Manage the stationery application, inventory, and distribution process. - Oversee employee badge (access card) management, including issuance and deactivation. - Process requests for name plate checking and updates. - Provide other front desk support services and coordinate on soft service requests as confirmed by the Hub Lead. - Fulfill other reasonable administrative duties as requested. Location: On-site –Shanghai, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Receptionist will serve as the first point of contact for guests and manage front desk operations, ensuring a professional experience. Additionally, the role involves managing meeting room bookings and providing administrative support.