Receptionist/MA at Serve the People Community Health Center

Santa Ana, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

23.0

Posted On

18 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Assistant, Patient Scheduling, Patient Registration, Phlebotomy, Vital Signs, Medical Terminology, Electronic Medical Records, Customer Service, HIPAA Compliance, Injections, Diagnostic Testing, Clinical Documentation, Basic Life Support, Financial Transactions, Patient Triage

Industry

Health and Human Services

Description

Description Works cooperatively with any triage nurse to assure that the clinician sees patients as quickly as possible. Accurately schedules for assigned clinicians, ensuring that schedule reflects appropriate clinician and effective use of clinical hours. Monitors no-shows/cancellations for available slots where walk-ins or add-ons can be placed. Pre-registers all patients for assigned clinicians, asking and recording answers to all pre-registration questions and deletes the day’s cancellations from the computer. Greets patients and visitors in a prompt, courteous, and helpful manner. Attaches all appropriate paperwork such as financial assistance forms and POS reports to encounter forms and valuate financial status of all patients. Performs financial transactions at the time of the visit, including collecting all co-payments and keeping record of unpaid amounts. Assists patients in obtaining records from other facilities, including getting appropriate signatures on medical records release forms. Performs financial transactions at the time of the visit, including collecting all co-payments and keeping record of unpaid amounts. Accurately closes the day and balances cash bag. Answers telephones, handling calls as needed and taking messages when appropriate. Maintains appropriate boundaries concerning medical advice, patient triage and priority of communication to clinicians; refers calls to the triage nurse for all issues outside of routine appointments, refill requests or test result messages. Determine patient eligibility for appropriate programs. Follow up on all pending applications to ensure enrollment process is completed. Fosters an environment that promotes trust and cooperation among all staff of STP. Enforces clinic policies and procedures to ensure that the principles of STP are implemented. Maintains confidentiality of all patient and employee information to all except designated employees. Participates in all mandatory STP meetings and training sessions, as well as any additional assigned training programs. Participates in customer service related issues. Adheres to the following customer service values created for STP. Communicates frequently with the clinical team regarding patient requests, scheduling issues or other aspects of duties. Effectively maintains and protects the confidentiality of all medical records and patient information as well as assist patients with enrollment applications. Maintain accuracy of patient demographics and financial information in PMS. Prepares the exam room and work station for clinician; cleans and stocks rooms in between patients. Participates in the morning huddle according to predefined huddle criteria to prepare the chart for the clinician. Performs data collection for assessment purposes under the direction of an RN or clinician. Assumes responsibility for and delegates daily tasks as delineated in “Responsibility for Daily Tasks Summary”. Prepares the patient and assists the clinician with exams and procedures when needed. Administers injections and diagnostic test/referrals as ordered, including immunizations, completing lab and x-ray requisitions and other services ordered by the clinician. Documents all immunizations according to standards and reports any safety hazards. Performs diagnostic and laboratory tests including but not limited to audiometry, EKG, spirometry, urine dips, acu-check, urine HCG, hemocue hemoglobin, etc. according to STP competency standards. Performs age appropriate screening as needed or as directed by clinician. Performs end of shift tasks for room closure and equipment. Assures efficient patient flow by ongoing assessment of clinician schedule, and working with other staff to minimize patient waiting time. Follows STP standards for Universal Precautions when working with potentially infectious materials (blood or body fluids). Works cooperatively with any triage nurse to assure that the clinician sees patients as quickly as possible and alerts supervisor or designated person to needed supplies/equipment. Comply with all safety, emergency, hazard, OSHA, sterilization, clinical, quality assurance, and administrative protocols, guidelines, and standards. Adhere to HIPAA regulations and other relevant laws to protect patient privacy and confidentiality in all communications. Perform other duties as assigned by the executive leadership and administration. Requirements Current Medical Assistant certification Basic Life Support (BLS) Certificate 1 year front and back office experience, preferred Electronic Medical Record system experience Basic knowledge of medical terminology preferred High school diploma required or equivalent Electronic Medical Record system experience preferred (ECW preferred) Experience working with patient registration procedures

Responsibilities

The role involves managing front-office administrative tasks such as patient scheduling and financial transactions while providing back-office clinical support. Responsibilities include assisting clinicians with exams, performing diagnostic tests, and ensuring efficient patient flow within the clinic.