Receptionist at MSA, The Safety Company

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

English Proficiency, Organization, Attention To Detail, IT Literacy, Communication Skills, Listening Skills, Telephone Etiquette, Email Etiquette, Prioritization, Office Management

Industry

Public Safety

Description

Overview Are you someone who is passionate, motivated, and driven to make a difference? If so, MSA Safety is the perfect fit for your career. At MSA, SAFETY is who we are AND it is what we do. We are a purpose-driven company committed to deploying innovation and technology to deliver on our Mission to help protect people and assets all around the world. We continue to be relentless in our pursuit of solving our customers greatest problems so they can go home safe each and every day. Are you in? Read on for more details about this particular role. Responsibilities Front Desk Receptionist Responsibilities • First contact for people (employees, couriers, new hires, catering companies) coming into office to provide information • Incoming and outgoing mail (including legal documentation flow/approval and archiving)- biuro.pl@msasafety.com • Incoming and outgoing calls to the front desk area • Keeping and updating a register of access badges for all employees in Warsaw (taking care of the access cards for visitors, guests) • Keeping track and controlling keys to various storages and offices in the building • Onsite role 4-5 days/week Package Delivery/Shipment and Post Coordination • Incoming shipments to employees or other destinations via UPS (working with various departments- HR, Marketing, Sales, Customer Service, etc.) • Outgoing shipments to employees or other destinations via UPS (filling in appropriate documents for the courier company- completion of customs clearance card, proforma invoice) • Receiving letters/post, recording it in the register of incoming letters and forwarding or archiving letters accordingly • Posting of letters, completing the postage book Plan Organization of Office Meetings, Team Meetings and Regional Workshops • Plan organization of regular office meetings, team meetings, and regional workshops • Checking that there is enough water for the meetings, adding water, fruit and snacks • Booking reservations in restaurants or booking catering • Making sure there are appropriate office supplies prepared- pens, notecards, markers Organization of Appointments and Translations • Organize appointments with Notarty for board members • Organize appointments for Managers and Leaders if needed • Organize translations of various documents Technical Building and Cleaning Service Coordination • Coopering with technical building services in employee cases (for example. changing the office temperature, reporting office faults and issues) • Managing the clear desk policy and regular office cleaning with external provider Transport and Hotel Reservations • Booking hotels when needed • Ordering Taxi Qualifications • Very good to fluent English knowledge (written, spoken) • Well Organised and systematic approach to work. • Attention to detail • IT Literate • Ability to transmit confidence in MSA Safety to our customers • Strong communication skills at all levels • Strong Listening and questioning technique • Good telephone/email manner • Previous experience as Receptionist • A desire to personally develop and grow within the business • Flexible approach to work and ability to prioritize • Ability to be in the office in Warsaw 4-5 times/week #LI-RD1 #LI-Onsite

Responsibilities

The role involves managing the front desk, handling incoming and outgoing mail and shipments, and coordinating office access. Additionally, the receptionist organizes meetings, workshops, travel reservations, and coordinates with building technical services.