Receptionist & Office Administration at Hex Trust

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Reception Management, Vendor Management, Inventory Management, Budgeting, Procurement, Event Planning, Time Management, Multi-tasking, Confidentiality, English Proficiency, Technological Proficiency

Industry

Financial Services

Description

Hex Trust, established in 2018, offers fully regulated institutional digital asset market services, custody, and staking to builders, investors, and service providers. Leveraging the expertise of veteran banking technologists and award-winning financial services leaders, Hex Trust continues to innovate with its proprietary institutional-grade platform, providing secure and integrated solutions. Hex Trust holds licenses and certifications ensuring 24/7 global coverage across Hong Kong, Singapore, Dubai, France, and Italy. This dedication is reflected in our significant growth, with offices in major markets throughout Asia, the Middle East, and Europe. Position Summary The Receptionist & Office Administration organizes and coordinates office administration and procedures, ensuring organizational effectiveness, efficiency, and safety - reflecting the Company’s professional standards at all times. He/she is also responsible for communications relating to office protocols, streamlining the related administrative procedures, managing stationery and pantry inventory (from budget to payment), and coordination of any associated service providers. Responsibilities Owns the office administration tasks that ensure smooth & efficient day-to-day workplace operations. Coverage of the reception desk, greeting of guests and directing them appropriately. Manages the relationship with Building Office Management, and/or other related suppliers & vendors. Monitors inventory around the office, and coordinates the timely ordering of related supplies. Manages the related office expenses/procurement, reimbursement, and/or payments to suppliers & vendors. Provides periodic budget and status reports for management review as requested. Supports the organization of company events, including venue set-up if required. Contributes to and/or supports other office-related projects and initiatives as reasonably requested. Liaises with our appointed vendor in quarterly office cleaning during non business hours. Minimum 3 years' experience as an Office or Administration Manager (or similar). Demonstrates a high sense of responsibility and urgency when resolving issues and achieving results. Energetic and dynamic, being able to reliably and autonomously operate as an individual contributor. Strong time management skills, ability to prioritize and multi-task in a dynamic environment. High level of attention to detail, ability to keep information organized and maintain confidentiality. Proficiency in both written and spoken English. Demonstrated proficiency with technological tools. Familiarity working in a fast-paced environment. As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space. At Hex Trust, we are proud of our H.E.X. culture: Heart Empowerment Xcellence Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also: Competitive Salaries & Bonuses Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.) Access to Corporate Discounts and exclusive Employer Perks Medical & Retirement Plans Professional Learning and Development Opportunities Elevate your work using cutting-edge technology Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam Regular company & social events Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

Responsibilities

The role is responsible for coordinating day-to-day office operations, managing the reception desk, and overseeing administrative procedures. Key duties include managing vendor relationships, monitoring office inventory, and handling procurement and expenses.