DESCRIPTION

Our client in the financial services industry, based in Downtown Vancouver is looking for a Receptionist/Office Administrator to join their team. This will be a 6-month contract role.
This role is fully based in office.
Pay rate: Up to $26/hr

Responsibilities:

• Manage the main reception desk - receiving and handling telephone calls, deliveries, couriers and greeting guests to the office.
• Handles various administrative tasks including processing invoices and expenses, reporting, filing and data entry
• Coordination of the general office: Ensure boardrooms/kitchens/workspace are organized and stocked with supplies/equipment/furniture as needed.
• Manage incoming/outgoing mail by organizing and distributing daily mail, and also coordinating outgoing courier packages through local and national Courier service providers.
• Assist with coordination and organization of company and staff events
• Maintain and track inventory of office supplies and equipment, placing weekly orders as required.
• Support executive team as required
• Running and updating reports, preparing and sending out forms for online signatures on DocuSign, uploading documents to the portfolio management system, requesting cheques, gathering client documents such as tax forms and account statements.
• Typing letters and client education information, and preparing new account documentation.
• Other duties as required.

Skills, Knowledge and Abilities Required:

• Previous administrative experience and front desk experience
• Experience in the financial services industry is a bonus
• Professional with great attention to detail
• Excellent written and verbal communication skills
• Positive attitude and willingness to learn
• Strong administrative and computer skills
• Experience with MS Office suite, especially Excel
• Polished and professional demeanor
• Warm personality
• Willingness to learn and grow with the company
• Ability to multitask
• Ability to work independently and in a fast-paced environment

Benefits of position:

• Competitive salary
• Friendly and positive work environment
• Vancouver location, in-office

ADDITIONAL SKILLS

(none specified)

• Manage the main reception desk - receiving and handling telephone calls, deliveries, couriers and greeting guests to the office.
• Handles various administrative tasks including processing invoices and expenses, reporting, filing and data entry
• Coordination of the general office: Ensure boardrooms/kitchens/workspace are organized and stocked with supplies/equipment/furniture as needed.
• Manage incoming/outgoing mail by organizing and distributing daily mail, and also coordinating outgoing courier packages through local and national Courier service providers.
• Assist with coordination and organization of company and staff events
• Maintain and track inventory of office supplies and equipment, placing weekly orders as required.
• Support executive team as required
• Running and updating reports, preparing and sending out forms for online signatures on DocuSign, uploading documents to the portfolio management system, requesting cheques, gathering client documents such as tax forms and account statements.
• Typing letters and client education information, and preparing new account documentation.
• Other duties as required