Receptionist / Office Administrator at BE Power Equipment

Abbotsford, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Duties, Administrative Responsibilities, Customer Service, Interpersonal Skills, Communication Skills, Multitasking, Organizational Skills, Attention To Detail, Microsoft Office Suite, Discretion, Professionalism

Industry

Wholesale

Description

BE Power Equipment is a leading manufacturer of pressure washers, air compressors, generators and water pumps serving industrial markets in over 30 countries. Headquartered in Abbotsford, BC, our third generation, family-owned business is focused on designing quality products and delivering exceptional service. We are looking for a Receptionist / Office Administrator to join our growing team! As a member of the supply chain team, the Receptionist & Office Administrator plays a crucial role in supporting the efficient functioning of both the office environment and the supply chain department. This position combines reception duties, administrative responsibilities, and direct support to the Supply Chain Process Coordinator and Director of Supply Chain. They will be proactive, detail-oriented, and organized, capable of managing multiple tasks with professionalism and efficiency. This role also ensures that common areas and meeting rooms are stocked with supplies and kept neat and tidy. Front Desk Management: Serve as the first point of contact for visitors, clients, and vendors, providing a welcoming and professional experience. Answer and direct incoming calls, take messages, and transfer calls as needed. Manage the reception area, including greeting guests, maintaining cleanliness, and ensuring a tidy appearance. Handle incoming and outgoing mail, packages, and deliveries, including distribution. Maintain office supplies inventory by placing orders via established portals. Ensure common areas and meeting rooms are clean, organized, and fully stocked with necessary supplies. Administrative Support: Provide administrative support to the Supply Chain Process Coordinator and Director of Supply Chain, including data entry, scanning, filing, document preparation, and reports. Assist with documenting and maintaining supply chain process records as directed. Assist in onboarding documentation or training support materials, as delegated by the Supply Chain Process Coordinator. Project work as requested. Support execution of company events or social functions as requested. Purchase Order & Data Administration Support: Matching POs to invoices to ensure accuracy in pricing, quantities, and details. Create purchase orders (supplies, branch stock, direct shipments, etc.) as requested. Manage PO confirmations (update pricing and quantities). Process PO receipts and invoices for direct shipment orders. Data entry, preparation and validation to assist with data maintenance. What we are looking for in a successful candidate: High school diploma or equivalent; associate degree or relevant certification preferred. Proven experience in a receptionist or office administration role. Customer service-oriented mindset with a proactive, positive attitude and approachable demeanor. Strong interpersonal and communication skills, both verbal and written. Ability to multitask and manage time effectively. Excellent organizational abilities with a keen attention to detail. Experience with Microsoft Office Suite (Outlook, Word, Teams, Excel) Discretion and professionalism in handling sensitive and confidential information. Why work at BE? Competitive salary commensurate with experience Group medical and dental benefits including Employee and family assistance program Company RRSP matching plan Healthy work life balance Employee discount program Training and development opportunities Modern, well-equipped work environment with excellent staff facilities Employee welcome package and other SWAG Excellent and collaborative team/work environment Team socials and engagement events We thank all applicants; however, only those considered qualified will be contacted for an interview.

Responsibilities

The Receptionist & Office Administrator supports the efficient functioning of the office environment and the supply chain department. This includes managing front desk operations, providing administrative support, and assisting with purchase order and data administration tasks.