Receptionist/Office Assistant at VANASSE HANGEN BRUSTLIN INC

Orlando, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

23.0

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Verbal Communication, Written Communication, Interpersonal Communication, Customer Service, Team Oriented, Task Management, Collaboration, Self-Motivated, Organization, Detail Oriented, Data Entry, Filing, Photocopying, Notary

Industry

Civil Engineering

Description

Overview ABOUT THE POSITION VHB’s Orlando, Florida office is looking for a Receptionist to provide a variety of services within the office. Hiring Salary Range - $19/hr. - $23/hr. However, the final agreed-upon compensation is based on individual education, qualifications, and experience. Responsibilities Greet visitors and makes a positive first impression of VHB. Directs visitors through the check-in process. Informs employees of the visitor’s arrival. Assists and directs visitors to appropriate meeting location. Answers and transfers phone calls. Relays messages as needed. Operates office equipment (e.g., telephone, computer, copier). Forwards messages to appropriate employee or department. Schedules conference rooms and arranges for meeting room use. Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory, office supply procurement, and other office services. Accepts and tracks packages and other deliveries to the office. Processes and distributes mail. Assists facilities and administrative staff as needed. Maintains messages and visitor records. Performs occasional administrative duties (e.g., data entry, filing, photocopying). Participates in professional and personal development aligned with career goals. Assists with new employee preparation and onboarding. Provide administrative support to office personnel. May assist project managers, department managers, and/or other senior management with various administrative duties. May coordinate and manage travel arrangements for senior leaders. Skills and Knowledge Proficient with Microsoft Office Suite. Excellent verbal, written, and interpersonal communication skills. Exceptional customer service abilities with an emphasis on timely response. Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers. Self-motivated, highly organized, and detail oriented. Qualifications 0-2 years of related experience in a professional office setting. High school diploma or GED Ability to work Monday-Friday, 7:30 AM – 4:30 PM in office. Licensed Notary preferred, but not required We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. Our people make us great! VHB provides a differentiating employee experience, which includes: Diverse and inclusive culture of collaboration and innovation Opportunity to work on complex, transformational projects Community and social responsibility as sustainable stewards Focus on learning, development, and career growth Best-in-class benefits, including a flexible workplace We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law. #LI-JD1 #LI-Onsite

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Responsibilities

The Receptionist/Office Assistant will be responsible for providing a positive first impression by greeting visitors, managing check-in processes, answering and transferring phone calls, and operating standard office equipment. Duties also include assisting with facilities tasks such as inventory management, supply procurement, mail processing, and providing general administrative support to office personnel.