Receptionist at Palmetto State Armory L

Summerville, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Screening Visitors, Phone Calls Handling, Correspondence Preparation, Confidential Material Handling, Meeting Organization, Clerical Duties, Mail Distribution, Supply Ordering, Time Management, Organizational Skills, Multi-tasking, Working Under Pressure, Database Entry, Reporting, Copying, Scanning

Industry

Retail

Description

JOB PURPOSE The primary purpose of this role is to provide timely and effective receptionist and administrative support for the executive areas. This includes responsibility for screening visitors and incoming phone calls, preparing relevant correspondence, handing confidential and sensitive materials, organizing for meetings and events as well as normal clerical duties such as mail and ordering/maintaining supplies for the executive area. DUTIES AND RESPONSIBILITIES Assist the executive team with office related duties to support the daily operation of the organization. Manages time sensitive and confidential materials, creating and preparing correspondence to ensure timely production of itineraries, memos, letters, emails, and presentations. Assists with the administration of facilities and equipment. Assists with the organization of paper and electronic filing systems. Schedules appointments and organizes/coordinates arrangements for meetings and conferences, including preparing materials and providing logistical support, ordering food, etc. Answers and screens all incoming calls, handles caller inquiries where possible, re-directs calls as appropriate and takes messages as needed. Greets, assists and/or directs visitors, vendors, and the general public by employing a professional, courteous, and respectful demeanor at all times. Assists with coordination of domestic travel arrangements and itineraries as needed. Enter information into databases and systems and running reports. Copying, scanning, faxing documents, and creating bulk mailings. Distributes incoming/outgoing mail. Monitor and request office supplies. Adhere to guidelines and procedures to ensure the safe handling, removal, and disposal of both hazardous and nonhazardous materials. All other duties, as assigned, should be at the end of each list. QUALIFICATIONS High school diploma or equivalent Excellent computer skills; experience in accounting software and Microsoft Office Suite; database, or other system knowledge Excellent follow-through and time management Excellent organizational skills and the ability to excel at details, multi-tasking and working under pressure. Ability to work in a fast-paced environment. Analytical ability to develop and implement improvements or recommendations. Must be friendly and outgoing. WORKING CONDITIONS While performing the duties of this position, the employee is subject to a typical office environment. The noise level in the work environment is usually low to moderate. Job Description Format HR Department Revised: August 2018 PHYSICAL REQUIREMENTS The job requires a fair amount of sitting for extended periods of time with some stair climbing, walking and light lifting of objects on a consistent basis. Export Control Compliance Notice This position may involve access to technology or software source code subject to U.S. export control laws (ITAR/EAR). Employment is contingent on verifying U.S. Person status or obtaining any necessary export license/confirming the availability of a license exception. Applicants must provide information for export control screening, which will be reviewed for compliance. DC Machine may elect not to pursue a license or exception and may decline to proceed with an applicant on that basis. Must be at least 18 years old.

Responsibilities

The primary purpose of this role is to provide timely and effective receptionist and administrative support for executive areas, which includes screening visitors, handling calls, and managing correspondence. Duties also involve assisting the executive team with daily operations, organizing meetings, managing filing systems, and handling clerical tasks like mail and supply monitoring.