Receptionist at Philadelphia Magazine

Cookeville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Phone etiquette, Email management, Google Calendar, Clerical support, Data entry, Interpersonal communication, Confidentiality, MS Word, MS Excel, MS Publishing, PowerPoint, Bilingual

Industry

Description

Description Summary The receptionist at St Thomas Aquinas welcomes and greets all people who interact with the parish office in person, on the phone, and via e-mail. They provide administrative support functions as required for pastor, staff or ministries as needed. This is a full-time benefit eligible position. Essential Duties and Responsibilities Oversees the timely opening and secure closing of the parish office daily. Ensures that all machines are off, answering service is on, lights and heat are off, doors locked, etc. Greet and welcome visitors, who come into the parish office and ensure they are directed to the correct person for their needs Answer and direct phone call ls to the appropriate personnel or parish organization/ministry Answers / responds to all e-mails directed to the parish office Makes appointments for the Pastor/Associate Pastor on Google Calendar for house blessings, anointings, and personal confession times Handles incoming and outgoing mail and packages, sort and distribute mail to office boxes Opens daily cashbox and is responsible for properly recording candle and church merchandise for sale, closing the box on Friday and transferring funds to the safe. Offers registration paperwork to new parishioners or forms for updates to registered parishioners accounts Assists with copy work, typing services and general clerical support as needed Prepares secure collection offering for Sunday, special Masses and events Records Mass intentions & receives Mass stipends and mails cards as requested Manage lost and found by logging al I things found in church and parish ha! I Assists parish staff with transportation arrangements Updates and maintains prayer requests list Records priest visits in Sick Call Registry Coordinate volunteers as needed for events Manages religious items for blessings Creates work order requests based on notifications from parishioners Keep the reception area clean and organized Hands out community resource sheet for people of need, including transferring calls to S.T.O.P. (St. Thomas Outreach Program) and Catholic Charities Assists the Pastor, Associate Pastor, and Religious Education Director, and Youth Director with various projects Other duties as assigned Requirements Education and Experience High School or GED education required Bilingual language skill (Spanish & English) is preferred Experience with MS Word is required, MS Excel, MS Publishing & Power Point is preferred Previous office experience required Ability to communicate verbally and in writing with guests and visitors required Ability to quickly grasp the parish office functions is required Ability to maintain confidentiality in all matters is required Strong interpersonal communication skills with diverse populations required Experience working with the public is required

Responsibilities

The receptionist serves as the primary point of contact for the parish office, managing daily operations, visitor greetings, and administrative support. Responsibilities include handling communications, maintaining office security, managing financial records for church merchandise, and assisting staff with various projects.