Receptionist/Project Coordinator at Stantec

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

0.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Front Office Operations, Document Control, Microsoft Office, Communication Skills, Organizational Skills, Problem Solving, Analytical Abilities, Interpersonal Skills, Records Management, Event Coordination, Invoicing Coordination

Industry

Industrial Machinery Manufacturing

Description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Your Opportunity In this role, you will support both project coordination efforts and front office operations within the San Antonio office. You will play a key role in ensuring project teams are organized and supported while also maintaining a professional and welcoming office environment. This position is ideal for a detail-oriented, proactive individual who thrives in a fast-paced setting, enjoys balancing multiple priorities, and is committed to delivering both operational excellence and high-quality project support. This position is a full-time in-person role (40hrs/week) Monday through Friday, 8:00 AM to 5:00 PM. Your Key Responsibilities Project Coordination & Team Support: * Coordinate project documentation, including RFIs, submittals, meeting minutes, and deliverables tracking * Support project managers with schedules, reporting, invoicing coordination, and project setup requirements * Maintain document control systems, ensuring accuracy, compliance, and adherence to company standards * Collaborate with project teams to track progress, manage changes, and ensure deadlines are met Front Desk & Office Operations: * Provide front desk coverage, greet visitors, manage calls, and maintain a professional reception area * Handle incoming/outgoing mail, shipments, and general office inquiries * Coordinate office vendors, supplies, and facilities-related needs Administrative & Event Coordination: * Organize meetings, events, and team activities including scheduling, room setup, and logistics * Maintain organized filing systems (electronic and physical) and ensure records management compliance * Assist with onboarding logistics, staff support, and office-wide initiatives Reporting & General Support: * Assist with reporting, audits, and compliance requirements as needed * Act as a liaison between office teams and shared services (HR, IT, etc.) * Support special projects and continuous improvement initiatives Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Responsibilities

The role balances project coordination tasks such as managing RFIs and submittals with front office operations including reception and visitor management. Additionally, the position handles administrative logistics, event coordination, and serves as a liaison between office teams and shared services.