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RECEPTIONIST at Rue & Ziffra
Port Orange, Florida, United States -
Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Customer Service, Organizational Skills, Bilingual, Communication Skills, Teamwork, Attention to Detail, Dependability, Microsoft 365 Literacy, Data Entry, Client Confidentiality

Industry

Law Practice

Description
Description Receptionist/data entry clerk needed for very busy, growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer. Requirements Job duties (including, but not limited to) · Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person · Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number. · Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival · Complete the entry of new client data in the firm’s case management system. · Initiate and send professional emails and form letters to new clients · Assist the Admin department and Attorneys with various support and secretarial/administrative tasks as needed · Monitor conference room calendar for usage and available space · Check and forward incoming electronic faxes and send to appropriate party Qualifications · Excellent communication skills · Ability to provide superior customer experience · Computer and Microsoft 365 literacy · Ability to learn new software quickly · Ability to work in a team environment · Excellent secretarial and organizational skills · Ability to juggle multiple activities and work under pressure · Attention to detail · Client Confidentiality · Dependability · Ability to use personal cell phone for two-factor authentication as needed
Responsibilities
The receptionist will answer telephone calls, receive visitors, and assist with data entry and administrative tasks. They will also manage the conference room calendar and handle incoming electronic faxes.