Full job description

Receptionist (Minimum 3 Years' Law Firm Experience)

We are seeking a professional and organized Receptionist with at least 3 years of experience working in a law firm environment. The ideal candidate will be the first point of contact for our firm, providing a polished, welcoming presence while efficiently managing front-desk operations in a fast-paced legal setting.

Key Responsibilities:

- Greet clients, visitors, and guests in a professional and courteous manner

- Answer, screen, and direct incoming calls promptly and accurately

- Manage the firm's main phone line, voicemail, and general email inbox

- Schedule and coordinate appointments, meeting rooms, and conference calls for attorneys

- Receive, sort, and distribute incoming mail, packages, and deliveries

- Maintain a tidy and professional reception and waiting area

- Assist with administrative tasks, including photocopying, scanning, and filing legal documents

- Coordinate courier services and process outgoing mail/filings

- Maintain visitor logs and ensure office security protocols are followed

- Support attorneys and paralegals with basic clerical and administrative tasks as needed

- Order and manage office and pantry supplies

Requirements:

- Minimum 3 years of receptionist or front-desk experience, specifically within a law firm

- Familiarity with legal terminology and law firm office procedures

- Excellent verbal and written communication skills

- Professional appearance and demeanor

- Strong organizational and multitasking abilities

- Proficiency in MS Office (Word, Outlook, Excel) and standard office equipment

- Ability to handle confidential and sensitive information with discretion

- Strong interpersonal skills and a client-service mindset

• Work Location: In person

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