ABOUT US

The Stantec community unites over 32,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

QUALIFICATIONS

• 
  Primary Location : Australia-Victoria-Melbourne
  Organization : BC-3073 Shared Services-AU Melbourne VIC
  Employee Status : Regular
  Job Level : Individual Contributor
  Travel : No
  Schedule : Part-time
  Job Posting : Aug 17, 2025, 6:00:11 PM
  Req ID: 250002GB
  Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

ABOUT THE ROLE

Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.
This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.
Primary responsibility is front of house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.

DAY TO DAY TASKS WOULD INVOLVE:

• Reception and phones
• Provide administrative support to the business
• Assist with coordination of building maintenance, office equipment requirements
• Help coordinate office communications, client and staff events and meetings
• Ordering of stationery, consumables, kitchen supplies and maintaining sufficient stock
• Ensure reception, kitchens and meeting rooms are kept clean and presentable
• Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
• Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
• Assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
• Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
• Other duties as reasonably required

TO BE SUCCESSFUL FOR THIS ROLE YOU’LL NEED:

• Excellent communication skills
• Demonstrated experience delivering excellent administration and office management services
• Minimum 2 years experience in an administration role
• Can-do attitude
• Excellent organisation and time management skills, including the ability to multi-task and prioritize work
• Intermediate knowledge of Microsoft Office, with the ability to learn new systems
• Initiative and self-starting to identify proactive opportunities in the workplace
• Strong attention to detail
• Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
• Self-motivated and able to use initiative
• Drivers Licence