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• Devan Nair Institute Hall 1-4
• 16 & 17 July
• 10am-4pm

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Job Purpose :

• Receptionists must be smartly attired to project Client’s Corporate image.
• Answer switchboard within 3 rings to all incoming telephone calls and ensure that all messages are

directed to the right recipients.

• Perform reception service in an efficient, professional and courteous manner
• Greet, receive, inform and guide on-site visitors arriving at the main reception desk
• Welcome trainers and give them folders and meeting room keys. Issue trainers passes on confirmation

of their identities. Give WiFi codes.

• Maintain a visitors/participants log to sign in and sign-out
• Arrange the host to receive their visitors
• Issue visitor passes on confirmation of their identities
• Provide administrative support such as photocopying, faxing, providing wifi codes, etc. to all visitors,

guests, participants and trainers

• Managing relevant record and compliance to security procedures, and responsible for issuing ID

badges and tracking and ensuring their return

• Make reservation as required for restaurant, order taxi, confirm airline tickets, etc. to all visitors, guests,

participants and trainers

• Contribute to achieving strong customer relationships by focusing on responsiveness and

communications as well as on meeting and/exceeding customer’s expectation

• Mail Service - Receive mail from Singapore Post, courier services which will then need to be sorted

for the occupants.

• Ensure the cleanliness and upkeep of the area/lounge to reflect the Client’s Corporate image; if

necessary, call the cleaning services

• Handle Help Desk on all user request
• To play a key support role in the delivery of client projects, including client liaison, contact with internal

resource departments and external suppliers, and administrative work.

• Support Client’s Event Management team with meeting room reservation and arrangements. Daily

equipment check in conjunction with meeting room support.

• Planning, coordinating and executing company events.
• Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and

budgets).

Skills, Knowledge & Experience

• Minimum ’O’ level, Certificate
• Strong interpersonal relations ability, excellent oral and written communications skills
• Must be computer literate in Microsoft Office products (Word, Excel, Outlook)
• Able to work independently and interact well with people of all levels.
• Those who have worked in hospitality before will have an added advantage

• Receptionists must be smartly attired to project Client’s Corporate image.
• Answer switchboard within 3 rings to all incoming telephone calls and ensure that all messages ar