JOIN OUR ADMINISTRATION DEPARTMENT IN WARSAW!

We’re looking for a passionate and organized Receptionist to keep our office running smoothly, support staff and visitors, and ensure a welcoming, professional environment.

REQUIREMENTS

• Very good command of Polish and English (spoken and written) – minimum B2 level.
• Previous experience in office administration is a plus.
• Ability to work independently with a proactive attitude.
• Strong customer service orientation and a professional demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of reliability, punctuality, and attention to detail.
• Ability to prioritize tasks and multitask effectively.

• Greet and welcome guests, clients, and employees with professionalism and warmth.
• Manage incoming calls, emails, and correspondence; issue visitor and employee badges while maintaining accurate logs and access control.
• Manage internal calendars, oversee meeting rooms availabilities, and support meeting logistics (e.g., catering, equipment setup).
• Coordinate key management for lockers, cabinets, and shared spaces.
• Handle incoming and outgoing mail and courier services (domestic and international).
• Support travel arrangements and taxi vouchers; assist with organizing client visits and on-site incentive events.
• Procure groceries and office supplies; maintain inventory records and regularly update databases/reports.
• Ensure a clean, safe, and secure workplace by coordinating with facility vendors; conduct regular checks on first aid kits, badges, and access control systems.
• Provide administrative support across the organization; assist the Administration Department with ongoing projects and assigned tasks.