Receptionist - The Charter School at Waterstone at Charter School Associates Inc

Homestead, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Office Management, Visitor Management, Call Routing, Student Records Management, Confidentiality, Database Navigation, Administrative Support, Communication, Scheduling, Mail Distribution, Raptor System, Intercom Operation

Industry

Education Administration Programs

Description

Qualifications: 1. High School Diploma or GED 2. 2-3 years related experience required Essential Duties and Responsibilities: * Greets all incoming visitors to front office * Answers and directs all incoming calls * Retrieves voice mail from main line * Distributes messages in a timely manner * Sorts and distributes daily mail delivery * Maintains voice mail system for school ensuring that all recorded messages are kept up to date * Maintains sign out log for all students * Verifies emergency card for students being signed out and places calls when necessary * Follows all safety precautions when releasing students * Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day * Maintains visitor's sign in log * Familiar with DISTRICT/STATE DATABASE panels in locating student schedules * Maintains confidentiality in all circumstance regarding student information * Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base * Enforces sign out policy, notifying administrator of abuses in policy * Maintains updated reference log (Hotel Book) containing miscellaneous school information * Maintains clean and neat appearance of front office reception area * Maintains and updates all bulletin boards located in reception area * Ensures that most current handouts are available in reception area trays * Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested * Answers incoming calls from intercom system * Delivers intercom messages as requested by Administrators * Assists with the preparation of information to be read for morning announcements each day * Responds to allowing entry to visitors * Keeps current with all major school events. * Responsible for mailing of Report Cards and other mass mailings directed to assigned class * Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign. * Manage all ID, bus, and staff badges * Issue elevator, hall, and bathroom passes. * Pre badge, coordinate, and track volunteer status in Raptor * Handle new student ID pictures * Create teacher door signs and photo badges Terms of Employment: Twelve-month year Clearinghouse Education and Awareness webpage: https://info.flclearinghouse.com/education-awareness [https://linkprotect.cudasvc.com/url?a=https%3a%2f%2finfo.flclearinghouse.com%2feducation-awareness&c=E,1,3EVlhGT8vL5bNM1wyHUoZiraLogBjgTWE5zvBc19JqOfwkcu3oHD8caNnBfueOZ7lLziFIK5UnT77_bb-mj3wMl3bt6U6uvTd5SPfNkPCZF6qQ,,&typo=1]

Responsibilities

The Receptionist manages the front office by greeting visitors, directing calls, and maintaining student sign-out logs. They are also responsible for administrative tasks such as managing ID badges, updating bulletin boards, and assisting with school announcements.