Receptionist at Trout CPA

Manheim Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

22.0

Posted On

28 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Professional Demeanor, Administrative Tasks, Greeting Visitors, Phone Call Management, Mail Handling, Appointment Scheduling, Calendar Management, Data Entry, Document Preparation, Scanning, Office Organization, Supply Coordination, Clerical Duties, Event Coordination, Customer Service

Industry

Accounting

Description

Description Trout CPA, a full service public accounting firm, is seeking a Receptionist for our Lancaster office (Oregon Pike). The Receptionist will be the first point of contact for visitors including clients and vendors. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to manage various administrative tasks efficiently. Schedule Options: Multiple part-time employees to cover full day shifts 8:00 AM – 5:00 PM, or One full-time employee to cover the week; Monday - Friday Key Responsibilities: Greet and welcome clients and visitors in a friendly and professional manner. Answer and direct phone calls to appropriate staff members. Manage incoming and outgoing mail, including sorting, distributing, and preparing for delivery. Schedule appointments, meetings, and maintain calendars for staff. Assist with administrative tasks such as data entry, document preparation, sorting, and scanning of client documents. Maintain the reception and meeting areas, ensuring they are clean and organized. Assist in coordinating office supplies and replenishing stock as needed. Support the team with additional clerical duties as required. Coordinate in-office events/meals for employees and clients. Requirements High school diploma or equivalent Two (2) or more years experience in a receptionist or administrative role preferred, especially in a professional services environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment Previous experience with a CRM database is highly desirable. Excellent verbal and written communication skills Strong organizational skills with the ability to multitask and prioritize Professional appearance and attitude Ability to handle confidential information with discretion Friendly, customer-service oriented personality

Responsibilities

The Receptionist will serve as the initial contact for clients and vendors, requiring them to greet visitors professionally and manage incoming and outgoing communications, including directing phone calls and handling mail distribution. Key duties also involve scheduling appointments, maintaining staff calendars, and assisting with various clerical tasks like data entry, document scanning, and office organization.