About the job

Receptionist and Administration Officer (please apply only if you are an Australian citizen or a Permanent Resident)

Ultradata is looking for a Receptionist and Administration Officer to bring warmth, professionalism and precision to our corporate head office in Malvern East, Victoria. You’ll be the first point of contact for visitors, callers and staff — and the person who keeps our admin engine running smoothly behind the scenes.

Who We Are

Ultradata – A long-established business with 49 years of experience and a trusted technology business partner to significant financial institutions across the Australian and Asia Pacific financial services market.

Key responsibilities include

Reception management, visitor sign‑in, switchboard operations and meeting room coordination
Mail, courier and central inbox management
Travel bookings, documentation and staff travel profile maintenance
Accounts Receivable support including cash receipting and debt follow‑up
Office amenities, stationery and supplies management
Administrative support including filing, scanning, printing and hospitality assistance
Assisting in other administrative tasks such as seating plans, training record maintenance, etc.
Keeping our workspace organised, stocked and reflective of our corporate image.

The ideal candidate

Must have a minimum of 12 to 18 months’ experience in a similar role in a busy corporate environment
Exceptional presentation, client service, and ability to deal effectively with people at all levels
Accuracy and attention to detail
Punctuality and reliability
Sound computer skills including Microsoft Excel, Word & Outlook
Excellent presentation and grooming
Ability to multi-task, prioritise and meet conflicting deadlines
Must be willing to work from the office every day.

Responsibilities

About the job

Receptionist and Administration Officer (please apply only if you are an Australian citizen or a Permanent Resident)

Who We Are

Key responsibilities include

Reception management, visitor sign‑in, switchboard operations and meeting room coordination
Mail, courier and central inbox management
Travel bookings, documentation and staff travel profile maintenance
Accounts Receivable support including cash receipting and debt follow‑up
Office amenities, stationery and supplies management
Administrative support including filing, scanning, printing and hospitality assistance
Assisting in other administrative tasks such as seating plans, training record maintenance, etc.
Keeping our workspace organised, stocked and reflective of our corporate image.

The ideal candidate

Must have a minimum of 12 to 18 months’ experience in a similar role in a busy corporate environment
Exceptional presentation, client service, and ability to deal effectively with people at all levels
Accuracy and attention to detail
Punctuality and reliability
Sound computer skills including Microsoft Excel, Word & Outlook
Excellent presentation and grooming
Ability to multi-task, prioritise and meet conflicting deadlines
Must be willing to work from the office every day.