Receptionist at Wheeler Machinery Co

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Operations, Call Management, Administrative Support, Customer Service, Office Coordination, Recordkeeping, Scheduling, Mail Handling, Data Entry, Microsoft Office Suite, Communication, Organization, Multitasking, Discretion, Problem-Solving, Notary Public

Industry

Machinery Manufacturing

Description

Description The Receptionist serves as the first point of contact for the organization and is responsible for managing front desk operations, greeting visitors, handling incoming communications, and providing administrative support to the HR team. This role is essential in ensuring professional, welcoming, and efficient front office experience while supporting day-to-day HR and office functions. Duties and Responsibilities Front Desk Operations Greet and welcome visitors in a professional and courteous manner. Maintain a clean, organized, and presentable reception area at all times. Manage visitor check-in procedures, including maintaining logs and issuing badges. Call Management Answer, screen, and route incoming calls to appropriate personnel. Respond to general inquiries, take accurate messages, and provide information as needed. Administrative Support Provide administrative assistance to the HR team, including scheduling and coordination tasks. Manage conference room reservations and meeting setup. Sort, distribute, and track incoming and outgoing mail, packages, and deliveries. Customer Service Deliver high-quality customer service to employees, visitors, and external contacts. Address inquiries and direct individuals to appropriate resources or departments. Respond to general email inquiries and assist with office correspondence. Office Coordination Monitor and replenish office and mailroom supplies. Coordinate maintenance and servicing of office equipment, reporting issues as needed. Assist in organizing meetings, events, and company functions. Order business cards Documentation and Recordkeeping Maintain accurate front desk records and filing systems. Perform data entry and update internal databases and contact directories as required. Qualifications Education High school diploma or equivalent required. Additional training or coursework in office administration is preferred. Experience Minimum of two (2) years of experience in a receptionist or administrative support role. Skills and Competencies Strong verbal and written communication skills. Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle sensitive and confidential information with discretion. Strong customer service skills and problem-solving abilities. Notary Public certification is preferred. Personal Attributes Professional, courteous, and approachable demeanor. Dependable with strong attendance and punctuality. Detail-oriented with a proactive work style. Ability to work both independently and collaboratively in a team environment. Ability to work independently and as part of a team. __________________________________________________________________________________________________________________________ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

Responsibilities

The Receptionist acts as the primary contact, managing all front desk operations including greeting visitors, handling communications, and ensuring a professional office environment. This role also provides essential administrative support specifically to the Human Resources team.