Receptionist at Whitsons Culinary Group

Town of Islip, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

20.0

Posted On

25 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Customer Service, Organization, Confidentiality, Dependability, Adaptability, Professionalism, Microsoft Office Suite, HRIS Systems, Visitor Management Tools, FedEx Shipping, UPS Shipping

Industry

Food Production

Description

SUMMARY We are seeking a highly organized and professional Receptionist to support our corporate office’s Front Desk morning shift. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and enjoys being the first point of contact for both internal and external visitors. This is an on-site, Part-time position, Monday to Friday from 8:00 AM to 1:00 PM. ESSENTIAL FUNCTIONS, RESPONSIBILITIES, AND DUTIES Front Desk & Visitor Management * Answer and transfer calls using Microsoft Teams, ensuring a professional and welcoming first impression. * Greet and assist visitors, contractors, job applicants, and delivery drivers. * Manage visitor sign-in, issue badges, and maintain security protocols. Mail, Packages & Shipping * Receive, sort, and distribute daily mail and packages. * Create shipping labels and coordinate pickups through FedEx. * Maintain delivery logs and ensure timely notification of recipients. Administrative & Financial Support * Code and process invoices accurately. * Maintain organized filing systems (digital and paper). * Assist with office supply orders, postage machine management, and referral bonus tracking. HR & Employee Support * Manage front desk and HR inboxes in Outlook, forwarding and flagging messages as needed. * Prepare employment verification letters and process unemployment claims. * Coordinate ID/access badge creation for new hires and replacements. * Support HR administrative tasks such as mailings, I-9 tracking, and other projects, as assigned. Payrate: $20 per hour Qualifications Education * High School Diploma or GED required. * Associate degree preferred. Experience * 1–2 years of experience in reception, administrative support, customer service, or HR support preferred. * Experience in a corporate office or HR environment a plus. Technical Skills * Proficiency in Microsoft Office Suite (Outlook, Word, Excel). * Ability to learn HRIS systems, phone system functions, and visitor management tools. * Experience with FedEx/UPS shipping platforms preferred. Competencies * Communication: Clear, professional, welcoming, and confident in person and on the phone. * Customer Service: Demonstrates warmth, patience, and attentiveness in every interaction. * Organization: Highly detail-oriented with strong administrative accuracy. * Confidentiality: Handles sensitive information with absolute discretion. * Dependability: Consistently reliable and punctual for AM shift operations. * Adaptability: Able to shift priorities quickly in a dynamic environment. * Professionalism: Maintains a polished, calm, and solutions-oriented demeanor. WORK ENVIRONMENT AND OTHER DETAILS Expected Hours of Work: This is a Part-Time, Non-Exempt position. Standard hours are Monday–Friday, 8:00 AM–1 PM, with occasional adjustments based on front desk coverage or business needs. Evening and weekend work is not typically required. Travel Requirements: Minimal travel may be required on an as-needed basis; however, travel for this position is not typical and, when necessary, would be limited to local, same-day trips. Physical Demands of the Job: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the team member is frequently required to sit, stand, walk, talk, and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment: The work is performed primarily in a company or home-office setting. The noise level in the company work environment is moderate. The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duty does not exclude them from the position if the work is similar, or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

Responsibilities

The Receptionist will manage front desk operations, including answering calls, greeting visitors, and maintaining security protocols. Additionally, the role involves administrative support such as processing invoices and assisting with HR tasks.