Receptionist at Wintersteen Casarez

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

25.0

Posted On

21 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Mail Processing, Communication, Data Entry, Filing, Scheduling, Customer Service, Time Management, Organizational Skills, Microsoft Office Suite, Adobe, Multitasking, Attention To Detail, Visitor Management, Professionalism

Industry

Law Practice

Description

Description Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm that cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents. Job Summary: We are seeking a highly organized and client-focused individual to join our team as a Receptionist and Incoming Mail Processor. This role plays a crucial part in creating a positive first impression for visitors and ensuring the efficient handling of incoming mail. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Requirements Front Desk Reception: · Greet and welcome visitors with a warm and professional demeanor. · Manage incoming calls and direct them to the appropriate person or department. · Maintain a tidy and organized reception area. Incoming Mail Processing: · Receive and sort incoming mail and packages. · Scan mail to the relevant case files or individuals in a timely manner. · Identify and extract relevant information from incoming mail for inclusion in the firm's calendar. · Coordinate with relevant departments to ensure timely updates to the calendar. · Maintain accurate records of incoming and outgoing mail. Visitor Management: · Register and sign in visitors, ensuring compliance with security procedures. · Notify employees of visitor arrivals and provide necessary assistance. Communication: · Relay messages and provide information to employees and visitors as needed. · Respond to inquiries in a professional and courteous manner. Administrative Support: · Provide general administrative support, such as data entry and filing. · Assist with scheduling and coordinating meetings. Mailroom Equipment Operation: · Operate and maintain mail processing equipment for efficient handling of incoming mail. · Troubleshoot minor equipment issues and coordinate repairs as needed. · Assist in the coordination of outgoing mail occasionally. Qualifications: · High school diploma or equivalent. · Proven experience in a receptionist or administrative role. · Strong communication and interpersonal skills. · Proficient in Adobe and Microsoft Office Suite (Word, Excel, Outlook, Teams). · Ability to handle multiple tasks simultaneously. Skills and Abilities: · Exceptional customer service skills. · Strong organizational and time-management abilities. · Attention to detail and accuracy in handling mail and visitor information. · Ability to work independently and collaboratively as part of a team. · Professional appearance and conduct. Working Conditions: · This position requires standing, sitting, and walking for extended periods. · Must be able to lift and carry packages of various weights, up to 25 pounds. · This position does report to our corporate office in downtown Sacramento. · Work hours are 8am – 5pm with some flexibility. · If you are a self-motivated and personable individual with excellent organizational skills, we invite you to apply for this dynamic role in our organization. Please submit your resume and cover letter outlining your relevant experience. Benefits & Pay Competitive Salary Vacation/Personal Time Off Medical, Dental, and Vision Insurance Life Insurance Paid Holidays 401(k) + Employer Matching after 6 months Continuous Training/Learning End of the Year Party About Us WC Law Corporation is owned, operated, and controlled by women. They are committed to providing their employees fair compensation, equal promotions, full inclusion, and better career development opportunities. They promote equal opportunity for all by building a welcoming workplace that celebrates diversity among attorneys and staff. WC Law Corp believes in the principle that they will attract the finest individuals to serve their clients only if we actively seek talent from the entire spectrum of the community. The firm emphasizes a culture of inclusion regardless of gender, race, ethnic background, sexual orientation, religion, age, or disability status. They take great pride in their commitment to fostering the leadership of men and women in our firm and support their hiring, retention, and promotion at all levels. The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter to careers@wclawcorp.com. No calls or faxes, please. The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment. Wintersteen Casarez Law Corporation provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.

Responsibilities

The receptionist will manage the front desk, greet visitors, and handle incoming calls with a professional demeanor. Additionally, they are responsible for processing incoming mail, scanning documents into digital files, and providing general administrative support.